HR & Accounting Admin Assistant

HEICO; Tampa (FL); On-site; USD 35,000 - 52,000; Full time

Job summary

Leader Tech, a world-leading innovator and manufacturer of EMI shielding products, seeks an HR/Accounting Administrative Assistant in Tampa, FL. The role covers payroll, HRIS, employee relations, training, benefits, and organizational administration to support a busy accounting department.

The candidate will manage data entry, maintain employee records, assist with audits and continuous improvement, and contribute to inventory and vendor processes within SYSPRO. Strong Excel skills are essential.

Qualifications

• Experience with HRIS/Payroll is a plus.
• Strong organizational and record-keeping abilities.
• Proficient in Microsoft Excel and Word with good data-entry skills.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Answer questions regarding eligibility, payroll, benefits, and other pertinent information.
• Assist with processing payroll.
• Assist with new hire orientation, and benefit orientation as needed.
• Assist with training and maintaining employee training records.
• Assist with employee relations.
• Administer necessary paperwork.
• Assist with employee safety, welfare, wellness, and health reporting.
• Assist with the day-to-day efficient operation of the Accounting department, including scanning and filing of documents, updating spreadsheets, etc.
• Assist with reviewing Sales Order Acknowledgements, reviewing backlogs and credit limits, and releasing orders from Suspense in SYSPRO (MRP system).
• Assist with Cycle Count adjustments in SYSPRO, including during Physical Inventory.
• Assist with matching Accounts Payable documents (Purchase Order, Receiving Document, and Invoice) and weekly check runs.
• Assist with posting payments and cash applications in SYSPRO.
• Assist with new customers and/or new vendor set up in SYSPRO.
• Compile reports as requested.
• Drafting of communications.
• Assist with maintaining employee records. Performs all filing duties and ensures proper record retention procedures are followed.
• May prepare badges, passes, and identification cards, and perform other security-related duties.
• Assist with Quality Auditing and Continuous Improvement projects within the organization.

Skills

Adaptability

Excel

HRIS/Payroll experience

Administrative skills

Attention to detail

Discretion & confidentiality

Interpersonal skills

Problem solving

Time management

Written communication

Tools

SYSPRO

Job description

Leader Tech is a world leading innovator and manufacturer of EMI shielding products for circuit boards, electronic enclosures, interconnect cables and Thermal solutions founded in 1984. The Company serves a diverse commercial and military customer base from its Global EMI Shielding Technology Center located in Tampa, Florida. Every detail of the company’s one-of-a-kind manufacturing facility is tailor-engineered to streamline and improve customer service, engineering and manufacturing processes.

Position Summary

• The Human Resources/ Accounting Administrative Assistant carries out responsibilities in some or all of the following functional areas: Accounting support and data entry, payroll HRIS, employee relations, training and development, benefits, compensation, organizational development, executive administration, and employment. The position also assists with physical inventory and various continuous improvement projects within the organization.

Essential Duties And Responsibilities

• Answer questions regarding eligibility, payroll, benefits, and other pertinent information.
• Assist with processing payroll.
• Assist with new hire orientation, and benefit orientation as needed.
• Assist with training and maintaining employee training records.
• Assist with employee relations.
• Administer necessary paperwork.
• Assist with employee safety, welfare, wellness, and health reporting.
• Assist with the day-to-day efficient operation of the Accounting department, including scanning and filing of documents, updating spreadsheets, etc.
• Assist with reviewing Sales Order Acknowledgements, reviewing backlogs and credit limits, and releasing orders from Suspense in SYSPRO (MRP system).
• Assist with Cycle Count adjustments in SYSPRO, including during Physical Inventory.
• Assist with matching Accounts Payable documents (Purchase Order, Receiving Document, and Invoice) and weekly check runs.
• Assist with posting payments and cash applications in SYSPRO.
• Assist with new customers and/or new vendor set up in SYSPRO.
• Compile reports as requested.
• Drafting of communications.
• Assist with maintaining employee records. Performs all filing duties and ensures proper record retention procedures are followed.
• May prepare badges, passes, and identification cards, and perform other security-related duties.
• Assist with Quality Auditing and Continuous Improvement projects within the organization.

Essential Skills And Knowledge

• Adaptability
• Intermediate Microsoft Excel and spreadsheet skills, Word and Outlook
• HRIS/Payroll experience is a plus
• Administration of Personnel Resources
• Attention to detail
• Basic knowledge of Human Resources principles and procedures.
• Dependability
• Discretion and Confidentiality
• Interpersonal skills to interact with all team members. Integrity
• Problem solving to identify and resolve problems in a timely manner and gathers and analyzes information skillfully.
• Time management.
• Verbal and Written Communication skills