HR Absence & Substitutes Specialist

Dublin City Schools; Dublin (OH); On-site; USD 42,000 - 44,000; Full time

Job summary

Dublin City Schools in Dublin, Ohio, is seeking an Administrative Support Specialist - HR (Absence Management) to serve as the primary operational support for substitute coverage and absence tracking across the district.

You will manage the Absence Management system, train staff on Frontline, and generate routine reports to support administrators and Payroll. The role requires an Associate degree and HR experience with a focus on confidentiality and accuracy.

Qualifications

• Associate degree or higher in Business Administration or related field preferred.
• At least three years of HR-related work experience.
• Proficient with word processing and database programs; accurate and fast.
• Skilled with general office equipment.
• Ability to handle confidential matters, set priorities, and work under pressure with attention to detail.
• Customer service attitude with ability to handle difficult situations.
• Ability to work cooperatively with others and follow instructions.
• Excellent written and verbal communication skills.
• Alternative qualifications may be considered by the Board of Education.

Responsibilities

• Manages day-to-day operations of the Absence Management system, including troubleshooting and data analysis.
• Places floating substitutes and ensures vacancies are filled; prepares daily absence summaries.
• Creates and corrects absence entries with reason codes, budgets, and date ranges.
• Instructs and trains staff on Absence Management and Frontline platforms; develops user guides.
• Conducts audits of leave accounts and entries across systems for accuracy.
• Generates routine reports and leave information for administrators and Payroll.
• Oversees the Frontline professional growth system and ensures data integrity.
• Assists with setting up new hires in personnel/payroll systems.
• Tests system upgrades and resolves software issues in Frontline systems.
• Maintains tutor lists and communicates with ESCCO regarding substitutes.
• Reviews ESCCO substitute payroll and tracks long-term substitute rates.
• Collaborates with HR staff on processing fee waivers.
• Ensures student safety and maintains professional behavior.
• Maintains confidentiality of information at all times.
• Performs other duties as assigned by the Superintendent.

Skills

HR experience

Word processing

Database proficiency

Confidentiality

Customer service

Team player

Communication

Prioritization under pressure

Education

Associate degree or higher in Business Admin

Tools

Word processing software

Database software

Job description

Dublin City Schools in Dublin, Ohio, is seeking an Administrative Support Specialist - HR (Absence Management) to serve as the primary operational support for substitute coverage and absence tracking across the district.

You will manage the Absence Management system, train staff on Frontline, and generate routine reports to support administrators and Payroll. The role requires an Associate degree and HR experience with a focus on confidentiality and accuracy.