HQ Facilities & Workplace Ops Manager (Austin/San Jose)

Flex; Austin (TX); On-site; USD 75,000 - 105,000; Full time

Job summary

Flex is seeking a Facilities HQ Office Manager to lead the operation, maintenance, and workplace experience at the Austin and San Jose headquarters. You will oversee office services, vendor management, space planning, and administrative support to ensure a safe, efficient, and professional work environment.

Reporting to the Sr. Director, Facilities, you will coordinate moves, manage conferences, oversee safety programs, and drive continuous improvements across both sites while supporting

Qualifications

• Bachelor's degree preferred in Business, Facilities Management, Hospitality, or related field.
• Strong organizational, communication, customer service, and project management skills.
• Proficiency with Microsoft 365.

Responsibilities

• Manage day-to-day operations of both headquarters locations.
• Oversee reception, visitor management, office services, and workplace standards.
• Coordinate office moves, seating assignments, and space utilization.
• Maintain conference rooms, common areas, and workplace readiness.
• Oversee maintenance, repairs, housekeeping, landscaping, and facility infrastructure.
• Coordinate preventive maintenance, renovations, and space planning projects.
• Support workplace safety, emergency preparedness, and business continuity activities.
• Manage facility, catering, janitorial, and office service providers.
• Monitor vendor performance, contracts, invoices, and service levels.
• Coordinate purchase orders and support budget management.
• Lead employee events, town halls, leadership visits, and workplace initiatives.
• Ensure successful onboarding through workspace and office readiness.

Skills

Organizational skills

Communication

Customer service

Project management

Education

Bachelor's degree in Business/Facilities/Hospitality or related field

Tools

Microsoft 365

Job description

Flex is seeking a Facilities HQ Office Manager to lead the operation, maintenance, and workplace experience at the Austin and San Jose headquarters. You will oversee office services, vendor management, space planning, and administrative support to ensure a safe, efficient, and professional work environment.

Reporting to the Sr. Director, Facilities, you will coordinate moves, manage conferences, oversee safety programs, and drive continuous improvements across both sites while supporting