Facilities HQ Office Manager

Flex; Austin (TX); On-site; USD 75,000 - 105,000; Full time

Job summary

Flex is seeking a Facilities HQ Office Manager to lead the operation, maintenance, and workplace experience at the Austin and San Jose headquarters. You will oversee office services, vendor management, space planning, and administrative support to ensure a safe, efficient, and professional work environment.

Reporting to the Sr. Director, Facilities, you will coordinate moves, manage conferences, oversee safety programs, and drive continuous improvements across both sites while supporting

Qualifications

• Bachelor's degree preferred in Business, Facilities Management, Hospitality, or related field.
• Strong organizational, communication, customer service, and project management skills.
• Proficiency with Microsoft 365.

Responsibilities

• Manage day-to-day operations of both headquarters locations.
• Oversee reception, visitor management, office services, and workplace standards.
• Coordinate office moves, seating assignments, and space utilization.
• Maintain conference rooms, common areas, and workplace readiness.
• Oversee maintenance, repairs, housekeeping, landscaping, and facility infrastructure.
• Coordinate preventive maintenance, renovations, and space planning projects.
• Support workplace safety, emergency preparedness, and business continuity activities.
• Manage facility, catering, janitorial, and office service providers.
• Monitor vendor performance, contracts, invoices, and service levels.
• Coordinate purchase orders and support budget management.
• Lead employee events, town halls, leadership visits, and workplace initiatives.
• Ensure successful onboarding through workspace and office readiness.

Skills

Organizational skills

Communication

Customer service

Project management

Education

Bachelor's degree in Business/Facilities/Hospitality or related field

Tools

Microsoft 365

Job description

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.

To support our extraordinary team who build great products and contribute to our growth, we’re looking to add a Facilities HQ Office Manager located in Austin, Tx.

Reporting to the Sr. Director, Facilities the Facilities HQ Office Manager is responsible for the overall operation, maintenance, and workplace experience of the Austin and San Jose headquarters. This role oversees office services, facilities operations, vendor management, employee engagement activities, space planning, and administrative support to ensure a safe, efficient, and professional work environment across both locations.

What a typical day looks like:

• Manage day-to-day operations of both headquarters locations.
• Oversee reception, visitor management, office services, and workplace standards.
• Coordinate office moves, seating assignments, and space utilization.
• Maintain conference rooms, common areas, and workplace readiness.
• Oversee maintenance, repairs, housekeeping, landscaping, and facility infrastructure.
• Coordinate preventive maintenance, renovations, and space planning projects.
• Support workplace safety, emergency preparedness, and business continuity activities.
• Manage facility, catering, janitorial, and office service providers.
• Monitor vendor performance, contracts, invoices, and service levels.
• Coordinate purchase orders and support budget management.
• Lead employee events, town halls, leadership visits, and workplace initiatives.
• Ensure successful onboarding through workspace and office readiness.
• Serve as the primary contact for workplace-related employee needs.
• Support executives with meeting logistics, visitor coordination, and workplace communications.
• Maintain facility records, procedures, reports, and documentation.
• Drive process improvements and standardization across both sites.

The experience we’re looking to add to our team:

• Bachelor's degree preferred in Business, Facilities Management, Hospitality, or related field.
• 7+ years of experience in office management, facilities management, workplace operations, or corporate administration.
• Experience supporting multi-site environments, managing vendors, budgets, and workplace services.
• Strong organizational, communication, customer service, and project management skills.
• Proficiency with Microsoft 365.

KR13

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email [e-mail] and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).