Houston Office Operations Manager

Cotton Holdings Inc.; Houston (TX); On-site; USD 65,000 - 75,000; Full time

Job summary

Cotton Holdings Inc. is seeking an experienced Office Manager in Houston, TX to oversee daily administrative operations and lead a team of administrative staff.

You will supervise office personnel, coordinate vendor relationships, and support leadership with essential administrative functions. The role focuses on sustaining an organized, efficient, and professional work environment, with a strong emphasis on budgeting, policy development, and confidential communications.

Qualifications

• Minimum 3 to 5 years of experience in administrative or office management roles.
• Proven track record of managing teams and coordinating office operations in a corporate or professional environment.
• Experience in vendor management, facility coordination, and budget administration preferred.

Responsibilities

• Supervise and lead a team of administrative employees, including receptionists, office assistants, and facility coordinators.
• Oversee daily office operations to ensure a productive, professional, and safe work environment.
• Manage administrative workflows, delegate tasks, and monitor performance to ensure quality and timeliness.
• Develop and implement office policies, procedures, and standards to improve operational efficiency.
• Coordinate facility management, including maintenance requests, vendor contracts, and service schedules.
• Manage office supply inventory, purchasing, and cost controls.
• Oversee mail, shipping, and courier services, ensuring timely distribution and delivery.
• Assist leadership with scheduling, correspondence, meeting preparation, and event coordination.
• Prepare reports, communications, and documentation for internal and external use.
• Support employee onboarding processes, workstation setups, and office orientation in collaboration with HR.
• Track and reconcile office expenses; assist with budgeting and financial reporting.
• Serve as the primary point of contact for office-related inquiries, ensuring responsive and professional communication.
• Promote a positive office culture through engagement, collaboration, and team development initiatives.
• Ensure confidentiality and compliance with company policies and standards.

Skills

Leadership

Organization

Communication

Microsoft Office

Problem-solving

Professionalism

Education

Bachelor’s degree in Business Administration/Management

Equivalent work experience

Tools

Microsoft Office Suite

Job description

Cotton Holdings Inc. is seeking an experienced Office Manager in Houston, TX to oversee daily administrative operations and lead a team of administrative staff.

You will supervise office personnel, coordinate vendor relationships, and support leadership with essential administrative functions. The role focuses on sustaining an organized, efficient, and professional work environment, with a strong emphasis on budgeting, policy development, and confidential communications.