Houston Land Records & File Management Specialist

Plains Midstream Canada (PMC); Houston (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Plains is seeking a Land Records Management Specialist in Houston, TX to maintain on-site and off-site land records files, ensure compliance with retention schedules, and support document control activities. The role requires strong organizational skills, proficiency with MS Office 365, and experience with land records processes.

Responsibilities include coordinating with internal stakeholders, printing and distributing documents, and assisting with audits and migrations while protecting

Qualifications

• High school diploma or GED required.
• Associate degree or technical training preferred.
• 2+ years in document management and report development required.
• Credentials such as Certified Records Manager or Information Governance Professional are a plus.

Responsibilities

• Process, organize and maintain land records storage systems with security and access.
• Drive document management system adoption and related processes.
• Ensure all documents are properly stored and accessible.
• Implement retention and destruction procedures per policy.
• Track file locations and maintain custody records.
• Print and distribute documents as requested.
• Coordinate with internal and external parties to supply compliant documentation.
• Manage file numbering and barcode processes.

Skills

Highly organized

Detail oriented

MS Office 365

ArcGIS

Google Earth

Deed Plotter Software

Strong communication

Team player

Deadline driven

Education

High school diploma or GED

Associate degree or technical training preferred

Tools

ArcGIS

Google Earth

Deed Plotter

Job description

Plains is seeking a Land Records Management Specialist in Houston, TX to maintain on-site and off-site land records files, ensure compliance with retention schedules, and support document control activities. The role requires strong organizational skills, proficiency with MS Office 365, and experience with land records processes.

Responsibilities include coordinating with internal stakeholders, printing and distributing documents, and assisting with audits and migrations while protecting