Land Records & Compliance Specialist

Plains All American; Houston (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

Plains All American seeks a Land Records Management Specialist in Houston, TX to maintain on-site and off-site records and ensure retention compliance. The role includes file organization, barcode management, and collaboration with internal teams and external agencies.

The ideal candidate will have 2+ years in document management, strong organizational skills, and experience with MS Office and mapping tools such as ArcGIS. Must be authorized to work in the U.S.; associate degree preferred.

Qualifications

• High school diploma or GED required.
• Associate degree or technical training preferred.
• 2+ years of related experience including document management.

Responsibilities

• Process, organize and maintain land records storage systems and document management processes.
• Implement procedures for retention and destruction compliance.
• Track file locations and maintain chain of custody records.
• Print and distribute documents as requested.
• Collaborate with internal stakeholders and third parties for compliant documentation.
• Manage file numbering and barcode processes.
• Maintain inventory of records and file supplies.
• Order file supplies and run reports of missing files.
• Request copies from county records and state agencies.
• Send documents to county clerk for recording.
• Assist with file migrations, audits, and data security.
• Protect privacy and confidentiality of records.

Skills

Highly organized

Detail oriented

Strong communication

Team player

Deadline driven

Adapt to change

Education

High school diploma or GED

Associate degree preferred

Tools

MS Office 365

Word

Excel

PowerPoint

SharePoint

ArcGIS

Google Earth

Deed Plotter

Job description

Plains All American seeks a Land Records Management Specialist in Houston, TX to maintain on-site and off-site records and ensure retention compliance. The role includes file organization, barcode management, and collaboration with internal teams and external agencies.

The ideal candidate will have 2+ years in document management, strong organizational skills, and experience with MS Office and mapping tools such as ArcGIS. Must be authorized to work in the U.S.; associate degree preferred.