Land Records & Document Control Specialist

Plains; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Top-tier benefits program

Job summary

Plains in Houston seeks a detail‑oriented Land Records Management Specialist to maintain on‑site and off‑site physical files and ensure compliance with retention schedules.

You will drive document control, support migrations, audits, and privacy efforts, and collaborate with internal teams to supply accurate records while upholding security and access controls. Applicants should have 2+ years of related experience, proficiency with MS Office and mapping software, and a high school diploma or GED.

Qualifications

• High school diploma or GED required.
• Associate degree or related technical training preferred.
• Credentials such as Certified Records Manager, Records Analyst, or Information Governance Professional are a plus.
• 2+ years of related experience including document management and reporting is required.
• Must pass background checks and comply with drug/alcohol policy.

Responsibilities

• Process, organize and maintain land records files storage with secure access.
• Implement retention and destruction procedures.
• Track file locations and maintain chain of custody records.
• Print and distribute documents as requested.
• Collaborate with stakeholders to ensure documentation is supplied in compliance with requirements.
• Manage file numbering and barcode processes; maintain inventories.

Skills

Highly organized

Detail oriented

Process management

Document storage systems

MS Office 365

SharePoint

ArcGIS

Google Earth

Deed Plotter

Communication skills

Deadline-oriented

Team player

Adaptability

Diligence

Education

High school diploma or GED

Associate degree or technical training preferred

Certified Records Manager / Records Analyst / Information Governance Professional (preferred)

Tools

MS Office 365

SharePoint

ArcGIS

Google Earth

Deed Plotter Software

Job description

Plains in Houston seeks a detail‑oriented Land Records Management Specialist to maintain on‑site and off‑site physical files and ensure compliance with retention schedules.

You will drive document control, support migrations, audits, and privacy efforts, and collaborate with internal teams to supply accurate records while upholding security and access controls. Applicants should have 2+ years of related experience, proficiency with MS Office and mapping software, and a high school diploma or GED.