Housing Programs Administrative Coordinator

City-of-Madison,-W

Madison (WI)

On-site

USD 42,000 - 60,000

Part time

6 days ago

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Job summary

The City of Madison’s Community Development Authority seeks an administrative professional to provide advanced-level support across offices, including data entry, notices, reporting, and customer service. The role emphasizes accuracy, confidentiality, and reliable travel between CDA sites.

Working Monday through Friday, 8:00 a.m. to 1:00 p.m., you will greet visitors, process correspondence, maintain records, assist with bookkeeping, and coordinate records and events, all while delivering

Qualifications

Two years of experience in office administration or related roles.
Proficiency with Word, Excel, Outlook, Access, SharePoint.
Strong written and verbal communication; accurate punctuation and reporting formats.
Ability to use database software and generate reports.

Responsibilities

Greet visitors, route calls, respond to inquiries, and refer appropriately.
Enter client information and issue notices; maintain and audit files.
Process invoices, requisitions, and vendor payments; handle bookkeeping tasks.
Coordinate records, translate documents, and support project coordination and events.
Maintain and reconcile accounts and prepare reports as needed.
Support multi-site office administration and data transmissions to HUD.