Housing Operations Manager

Massachusetts College of Pharmacy and Health Sciences; Boston (MA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Massachusetts College of Pharmacy and Health Sciences (MCPHS) seeks a Housing Operations Manager to oversee Boston and Worcester housing operations. Based in Boston, the role is full-time with on-campus work four days per week and one remote day.

You will lead housing assignments, occupancy management, key management, and related logistics, ensuring data integrity across systems while coordinating with campus partners and departments.

Qualifications

• Bachelor’s degree in Higher Education or related field required; Masters preferred.
• At least two years of post-graduate experience in college residential living environments.
• Strong organizational skills with ability to manage multiple priorities and meet deadlines.
• Experience with housing software and manipulating large data sets in Excel.

Responsibilities

• Lead administrator of Adirondack housing management software; manage housing assignments for Boston and Worcester.
• Develop and implement housing processes including room selection and assignment for new and returning students.
• Distribute housing communications to students, families, and campus partners; monitor deadlines.
• Audit housing data across university systems and maintain data accuracy; manage room changes and key inventory.
• Maintain rosters, room inventory, and occupancy reports for all residential buildings; coordinate with campus partners.

Skills

Housing software Adirondack

Excel data handling

Data management

Education

Bachelor’s degree in Higher Education or related field

Tools

Adirondack housing management software

Job description

The Department of Residence Life seeks a Housing Operations Manager to manage all aspects of housing operations for the MCPHS Boston and Worcester campuses. Reporting to the Director of Residence Life, the housing operations manager is the lead for housing assignments, occupancy management, key management, opening/closing, and various additional residential logistics. This is a full-time, live-off position based in Boston and requires the ability to work on campus 4 days per week with one remote day.

Operations (80%)

• Serve as the lead administrator of The Housing Director- Adirondack housing management software. Responsible for all housing assignments for Boston and Worcester residential students for our year-round residential operations.
• Manage the development and implementation of all housing processes including the room selection process and assignment process for both new and returning students.
• Develop, coordinate, and distribute all housing communications to students, families, and campus partners regarding housing applications, assignments, room selection, move-in, move-out, break housing, and operational deadlines.
• Ensure the accuracy and integrity of housing data across all university systems through regular audits, reconciliation, and quality assurance processes.
• Manage the room change process working with students and staff to facilitate the move, key exchange, and appropriate database updates.
• Maintain rosters, room inventory, and occupancy reports for all residential buildings including spaces owned by MCPHS and spaces shared with area colleges
• Work closely with campus partners like Student Financial Services (SFS), Student Accounts, Office of Admission, Office of Student Access and Accommodations (OSAA), and the Registrar’s Office.
• Oversee full residential key inventory, including processing lost keys, issuing fees as necessary, preparing keys for distribution at move-in, and processing and storing keys upon move-out.
• Develop and maintain historical and predictive reporting related to housing occupancy, applicant conversion, deposit yield, summer melt, and future residential demand.

Residence Life General (20%)

• Manage Residence Life inbox and department phone calls and responds to student questions regarding housing and housing needs.
• Support Residence Life operations and functions, including move-in and move-out, Resident Assistant training, orientation, etc.
• Serve as a member of the Division of Student Affairs and attend training and professional development opportunities and support initiatives and programs like commencement and orientation.
• Additional responsibilities may be assigned by supervisor.

Required:

• Bachelor’s degree in Higher Education or related field, Masters preferred.
• At least two years of post-graduate experience in college residential living environments and in facilitating technical administrative processes (preferred).
• Strong organizational skills, attention to detail, and ability to manage multiple priorities and meet deadlines.
• Demonstrated experience with housing software (Adirondack or related housing management systems).
• Demonstrated experience with efficiently and accurately manipulating large data sets in Microsoft Excel.
• Ability to perform well under pressure and demonstrate problem-solving skills.
• Ability to exercise exceptional judgment, ensure strict privacy of student information, and demonstrate outstanding professionalism across a range of situations.

Physical Requirements:

• Standing, sitting, manual dexterity, ability to be mobile between buildings and office area.
• Manual dexterity to use computer, maintain files.
• Ability to be physically in attendance at designated worksite during schedule work hours. After-hours work may be necessary for events.

Applicants must be authorized to work for any employer in the U.S. MCPHS is unable to sponsor, or take over sponsorship of an employment Visa. MCPHS is also not an E-Verify institution.

About Us

Established in 1823, Massachusetts College of Pharmacy and Health Sciences (MCPHS) is the oldest institution of higher education in Boston, a city that is home to many of the world's top universities and healthcare institutions. We are one of the largest and most highly-ranked schools for health and life sciences, and our alumni and faculty continually distinguish themselves in healthcare settings around the globe.

MCPHS has more than 7000 students across campuses in Boston's Longwood Medical and Academic Area (LMA), downtown Worcester, MA and downtown Manchester, NH.

Our vision is to empower our Community to create a healthier, more equitable world, which we strive to achieve through our core values of integrity, community, engagement, collaboration, support, and innovation.

We offer competitive salaries and excellent benefits that include a substantial contribution toward the cost of medical, vision, and dental insurance, generous time off, retirement and pension plans, and flexible work arrangements to support work/life balance for our employees while supporting the MCPHS strategic plan.

MCPHS is an equal opportunity employer dedicated to ensuring equal opportunity for all members of the University community. We aim to recruit, develop, and retain the most skilled faculty and staff. All qualified applicants will be considered for employment.