Housing Occupancy & Administrative Specialist

University of Kansas; Lawrence (KS); On-site; USD 42,000 - 54,000; Full time

Job summary

University of Kansas is seeking an Administrative Associate for Occupancy Management within Housing & Residence Life. The role coordinates room assignments, manages occupancy processes, and supports summer conferences, working with 2-4 full-time staff to ensure smooth operations.

Responsibilities include daily inquiries, data entry, reporting, and maintaining billing accuracy. Strong written communication and teamwork across units are essential for success in this customer‑facing role.

Qualifications

• High School diploma or GED.
• Two years of office experience.
• Two years of experience with basic computer systems.
• Proficient with Microsoft Outlook, PowerPoint, and Excel.
• Excellent written communication skills.

Responsibilities

• Coordinate occupancy management and housing assignments for on-campus housing.
• Handle day-to-day office duties, responding to emails and calls promptly.
• Assist with room changes, openings/closings, and billing data accuracy.
• Provide information on housing options, deadlines, features, and costs.
• Enter data, generate reports, and reconcile records as needed.
• Support summer conferences and guest housing as required.
• Maintain compliance with FERPA, PCI, NCAA, Clery, and related rules.

Skills

Excellent written communication

Office experience

Education

High School diploma or GED

Two years of post-secondary education

Tools

Microsoft Outlook

PowerPoint

Excel

Job description

University of Kansas is seeking an Administrative Associate for Occupancy Management within Housing & Residence Life. The role coordinates room assignments, manages occupancy processes, and supports summer conferences, working with 2-4 full-time staff to ensure smooth operations.

Responsibilities include daily inquiries, data entry, reporting, and maintaining billing accuracy. Strong written communication and teamwork across units are essential for success in this customer‑facing role.