Housing & Facilities Operations & Compliance Specialist

Options For Southern Oregon; Grants Pass (OR); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Health benefits

403(b) plan with matching

Paid time off

Paid holidays

Job summary

Options for Southern Oregon is seeking a Housing & Facilities Administrative Specialist in Grants Pass, OR. The role supports the Housing and Facilities Director in day-to-day operations, ensuring compliance with HUD, HOME, and local requirements, and handling tenant move-ins, recertifications, and waitlists.

The ideal candidate will have experience in housing administration, project management and strong organizational skills, with proficiency in MS Office and familiarity with EHR systems.

Qualifications

• ,Related work experience required with understanding of population served.
• ,Must demonstrate project management, organizational and file management skills and professional public communication.
• ,Experience with regulatory files and documents preferred.
• ,Knowledge of Oregon landlord-tenant and fair housing laws preferred.
• ,Ability to maintain tenant information confidentiality.
• ,Ability to work independently with minimal oversight.
• ,Must pass background and DMV checks; valid OR driver's license.

Responsibilities

• Assist in processing housing applications per Tenant Selection Plan.
• Maintain waiting lists for independent housing programs.
• Work with Housing and Facilities Director on day-to-day operations.
• Assist with tenant move-in, certifications, and recertifications.
• Coordinate with finance and case management for compliant operations.
• Travel between sites and operate a vehicle as required.
• Prepare and post tenant notices; respond to routine tenant issues.

Skills

Project management

Organizational skills

Public communication

File management

Confidentiality

MS Office

EHR system

Tools

MS Office (Word, Excel)

EHR system

Job description

Options for Southern Oregon is seeking a Housing & Facilities Administrative Specialist in Grants Pass, OR. The role supports the Housing and Facilities Director in day-to-day operations, ensuring compliance with HUD, HOME, and local requirements, and handling tenant move-ins, recertifications, and waitlists.

The ideal candidate will have experience in housing administration, project management and strong organizational skills, with proficiency in MS Office and familiarity with EHR systems.