Housing & Facilities Admin Specialist: Compliance & Projects

Options for Southern Oregon, Inc.; Grants Pass, Northern (OR, KY); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Family medical

Dental

Disability

403(b) plan 6% match

Paid time off

11 paid holidays

Job summary

Options for Southern Oregon, Inc. is seeking a Housing & Facilities Administrative Specialist in Grants Pass, Oregon.

The role supports the Housing and Facilities Director to ensure HUD/HOME compliance, maintains tenant move-in and recertification packets, and assists in waitlist management across housing units with multiple tenants. The position involves processing applications for independent housing, maintaining regulatory files, and coordinating with finance and case management.

Qualifications

• Related work experience required with a focus on housing or facilities operations.
• Strong organizational and file-management skills with attention to detail.
• Ability to communicate professionally with the public and internal teams.
• Experience maintaining regulatory files and documentation preferred.

Responsibilities

• Assist in processing all applications for independent housing per the Tenant Selection Plan.
• Help maintain accurate waiting lists for independent housing programs.
• Acquire COS (Certified Occupancy Specialist) certification.
• Become authorized to access Enterprise Income Verification system.
• Participate in fair housing and landlord-tenant trainings as required.
• Ensure compliance with HUD/HOME rules and timely processing of documents.
• Maintain tenant and housing files per regulatory requirements.
• Prepare and post tenant notices; respond to routine issues and escalate complex items.
• Coordinate with finance and case management for compliant housing operations.
• Travel between sites and drive as needed.

Skills

Project management

Organizational skills

Public communication

Confidentiality

Independent work

Driving

Tools

MS Word

MS Excel

EHR system

Job description

Options for Southern Oregon, Inc. is seeking a Housing & Facilities Administrative Specialist in Grants Pass, Oregon.

The role supports the Housing and Facilities Director to ensure HUD/HOME compliance, maintains tenant move-in and recertification packets, and assists in waitlist management across housing units with multiple tenants. The position involves processing applications for independent housing, maintaining regulatory files, and coordinating with finance and case management.