House Manager / Project Manager

Career Group; Atherton (CA); Hybrid; USD 150,000 - 180,000; Full time

Benefits offered by this job

Bonus Eligible

Benefits stipend provided

Job summary

Career Group is recruiting a House Manager / Project Manager for a private residence on the San Francisco Peninsula. The role requires running day-to-day household operations, managing vendors and a two-year construction project for a gym and guesthouse, and coordinating with the Design Principal.

The ideal candidate is highly organized, tech-savvy, and capable of handling multiple priorities with discretion.

Qualifications

• Experience in private residences or high-end projects.
• Proven project management skills with multiple concurrent workstreams.
• Strong organizational skills and meticulous attention to detail.

Responsibilities

• Manage day-to-day household operations, ensuring the home runs smoothly and efficiently.
• Source, vet, and manage vendors and contractors for home maintenance, repairs, and other household needs.
• Coordinate preventative maintenance and ensure projects and repairs are completed on schedule.
• Maintain organized digital records, household files, and documentation.
• Handle local errands and other personal or household tasks as needed.
• Serve as the primary liaison between the Principals and contractors for a two-year construction project to build a one-story gym and guesthouse adjacent to the home.
• Manage project timelines, contractor accountability, accounts payable, and the construction budget.
• Oversee procurement of interior items for the construction project in collaboration with the Design Principal.
• Maintain momentum across a multi-year construction project while balancing the daily needs and interruptions of a busy household.
• Assist with home organization projects, including closets, storage, and other areas of the home.
• Take ownership of ad hoc personal, household, and organizational projects as needed.
• Coordinate personal events ranging from intimate gatherings to larger parties.
• Monitor email and remain responsive to urgent household matters outside of standard hours when necessary; regular weekend and after-hours work is not expected.

Skills

Vendor management

Project management

Organizational skills

Tech-savvy

Design awareness

Tools

Google Docs

Notion

Savant

Adobe Illustrator

SketchUp

Job description

House Manager / Project Manager | San Francisco Peninsula | $150,000 – $180,000 salary range

Private residence is seeking a highly organized, proactive, and resourceful House Manager / Project Manager to support the day-to-day operations of a busy household. This is an excellent opportunity for someone looking for a long-term position with genuine professional development and room to grow. The ideal candidate is tech-savvy, extremely organized, solutions-oriented, and comfortable managing multiple priorities independently while working closely with the Principals, vendors, and contractors. This is a hybrid position based on the Peninsula.

What You’ll Do

• Manage day-to-day household operations, ensuring the home runs smoothly and efficiently.
• Source, vet, and manage vendors and contractors for home maintenance, repairs, and other household needs.
• Coordinate preventative maintenance and ensure projects and repairs are completed on schedule.
• Maintain organized digital records, household files, and documentation.
• Handle local errands and other personal or household tasks as needed.
• Serve as the primary liaison between the Principals and contractors for a two-year construction project to build a one-story gym and guesthouse adjacent to the home.
• Manage project timelines, contractor accountability, accounts payable, and the construction budget.
• Oversee procurement of interior items for the construction project in collaboration with the Design Principal.
• Maintain momentum across a multi-year construction project while balancing the daily needs and interruptions of a busy household.
• Assist with home organization projects, including closets, storage, and other areas of the home.
• Take ownership of ad hoc personal, household, and organizational projects as needed.
• Coordinate personal events ranging from intimate gatherings to larger parties.
• Monitor email and remain responsive to urgent household matters outside of standard hours when necessary; regular weekend and after-hours work is not expected.

What We’re Looking For

• 2–10 years of experience in a high-end private residence as a Personal Assistant, House Manager, Project Manager, or similar role.
• Experience managing vendors, contractors, household projects, and/or construction projects.
• Strong project management skills with the ability to manage multiple concurrent workstreams and competing deadlines.
• Highly organized with meticulous attention to detail across both physical spaces and digital records.
• Tech-savvy with experience using Google Docs, Notion, Savant, Adobe Illustrator, SketchUp, or similar platforms.
• Demonstrated ability to learn new software, systems, and processes quickly and independently.
• Proven ability to create and improve systems and processes.
• Strong judgment, discretion, reliability, and professionalism.
• Excellent communication, negotiation, and conflict-resolution skills when working with vendors and contractors.
• Solutions-oriented and comfortable rolling up your sleeves and wearing many hats.
• Adaptable, calm under pressure, and able to independently prioritize competing needs.
• Strong eye for design and aesthetics with excellent attention to detail.

Schedule & Location

Monday–Friday, 10:00 AM–6:00 PM, with some flexibility.

4 days onsite and 1 day working from home mid-week.

$150,000 – $180,000 depending on experience.

• Bonus Eligible
• Benefits stipend provided

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