House Manager & Family Assistant

Sage Haus; Miami (FL); On-site; USD 41,000 - 48,000; Part time

Job summary

Sage Haus in Miami, FL is seeking a reliable House Manager & Family Assistant to support a busy family with a young child and dog. This part-time role offers a flexible schedule (12–15 hours per week) and hands-on help with daily routines, organization, errands, meal support, and pet care to keep life flowing smoothly.

You’ll work closely with the family to anticipate needs, maintain a warm, professional presence, and build trust as a consistent day-to-day partner in the home.

Qualifications

• Reliable transportation and valid driver’s license where required.
• CPR and First Aid certification.
• Must be authorized to work in the United States.
• Comfortable around dogs.
• Strong organizational and time-management skills.

Responsibilities

• Family Support: School pickup 2–3 times per week; after-school routine; lunch prep; date night and weekend coverage as needed; light supervision.
• Household Organization & Maintenance: Create and maintain household systems; daily resets; oversee bi-weekly cleaning; refresh entry areas; coordinate donations; basic maintenance tasks.
• Deep Cleaning & Special Projects: Occasional deep cleaning of items; tackle larger organizational projects; refresh high-use areas.
• Inventory & Errands: Restock pantry, fridge; handle mail/packages; run occasional errands.
• Meal Support: Prep-style kitchen support 2–3 times per week; prepare school lunches; clean up after prep.
• Laundry & Linens: Wash, fold, organize; iron/steam uniforms; maintain laundry area.
• Pet Care: Feed, walk, engage with dog; schedule grooming; manage frozen food deliveries; heart-worm prevention.
• Vehicle Upkeep: Schedule maintenance; keep vehicles road-ready; mileage reimbursement.
• Vendor & Property Oversight: Oversee cleaning team; pest control; coordinate repairs.
• Administrative & Personal Assistant Support: Maintain family calendar; coordinate kid-related appointments.

Skills

Reliable transportation

CPR and First Aid certified

Organizational skills

Time management

Dog-friendly

Authorized to work in US

Job description

Job Title: House Manager & Family Assistant

Location: Miami, FL 33127

Employment Type: Part-time | 12–15 hours per week

Schedule:

• Tuesdays & Thursdays: 1:30–5:30 PM
• Fridays: 10:00 AM–1:00 PM
• Occasional date night coverage (weeknight or weekend), as needed

Compensation: $30-35/hour

Start Date: ASAP

Requirements

• Reliable personal transportation
• CPR and First Aid certified
• Maintain a smoke-free environment.
• Must be authorized to work in the United States.
• Comfortable with dogs
• Strong organizational and time-management skills

About Our Family

We’re a busy family of three in Miami with a spirited young child and a sweet medium-sized dog. With two busy corporate careers and frequent work travel, life can move quickly, and we’re looking for someone special who can help bring a little more ease and organization to our everyday routine.

While we need an extra set of hands with the practical side of keeping a home running — laundry, errands, light tidying and organization, meal support, school pick-ups and dog care — finding the right person is about much more than completing a list of tasks.

We’d love someone who genuinely enjoys being around children and will take the time to build a relationship with our son. Being a dog lover is equally important — our dog is part of the family, and we want someone who is happy to have their care and companionship woven into the day.

Above all, we’re looking for someone we can truly trust and rely on. Someone warm, observant, professional, and proactive who will get to know the rhythm of our household, anticipate what needs attention, and become a consistent presence in our lives.

Who You Are / What We're Looking For

You’re experienced, dependable, and naturally caring, with the ability to balance professionalism with genuine warmth. You’re organized and proactive, but you also understand that working in a family home is personal — relationships, trust, and good communication matter just as much as efficiency.

You’re comfortable taking ownership of household needs, coordinating with our biweekly cleaning team, and shifting priorities when life gets busy. You enjoy engaging with children, love dogs, and are happy to jump in wherever you can make the family’s day a little easier.

We’re hoping to find someone who is looking for more than their next job. We want a trusted, long-term partner who can grow with our family, learn how our home works, and become an important part of keeping our household happy, organized, and running smoothly.

Key Responsibilities

Family Support

• School pickup 2–3 times per week
• Manage the after-school routine: backpack unloading, snack prep, homework support, and afternoon wind-down
• Prepare school lunches
• Occasional date night and weekend evening childcare coverage as needed
• Light supervision and backup childcare as needed

Household Organization & Maintenance

• Create and maintain household organization systems throughout the home
• Daily resets: tidying high-traffic surfaces, dishes, sweeping, and general upkeep
• Prepare the home ahead of bi-weekly cleaning team visits and oversee quality of their work
• Declutter and refresh entry areas, drop zones, and tabletop spaces on an ongoing basis
• Coordinate and drop off donations
• Handle general maintenance tasks: replacing batteries, light bulbs, smoke detector checks, and similar upkeep items
• Support household prep and organization during an anticipated local move

Deep Cleaning & Special Projects

• Occasional deep cleaning of specific items and areas (refrigerator, oven, baseboards)
• Tackle larger organizational projects as they arise: closets, pantry, toy storage, seasonal gear
• Refresh and organize high-use areas such as entryways and utility zones

Inventory & Errands

• Manage and restock household supply inventory (pantry, fridge, and household essentials)
• Handle mail, packages, and box breakdown
• Occasional ah hoc errands

Meal Support

• Prep-style kitchen support 2–3 times per week: washing produce, chopping vegetables, marinating proteins — not full meal cooking or batch cooking
• Prep school lunches following all dietary restrictions/allergies
• Kitchen cleanup after prep sessions

Laundry & Linens

• Wash, fold, organize, and put away clothing for the full household
• Iron, steam, and hang uniforms and special garments
• Maintain a tidy and well-stocked laundry area

Pet Care

• Feed, walk, and engage with the family dog during the day
• Schedule grooming appointments
• Receive and store bi-monthly frozen food deliveries in the freezer
• Administer monthly heart-worm prevention

Vehicle Upkeep

• Schedule maintenance, fueling, and cleaning for family vehicles
• Keep vehicles organized and road-ready
• Mileage reimbursement provided for work-related driving

Vendor & Property Oversight

• Oversee and quality-check the bi-weekly cleaning team
• Manage pest control scheduling (indoor and outdoor)
• Research and coordinate yard maintenance vendor
• Obtain quotes and coordinate repairs as needed

Administrative & Personal Assistant Support

• Maintain awareness of the family calendar and flag important dates proactively (especially school closures and schedule changes)
• Coordinate occasional kid-related appointments