House Manager & Executive Personal Assistant

DaBella; Austin (TX); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Health Insurance

PTO 80 hours + 6 holidays

Relocation opportunities

Gym membership access

Job summary

DaBella is seeking an elite House Manager & Executive Personal Assistant to coordinate CEO properties and family operations on-site in Austin. The role demands discretion, hyper-organization, and accountability, serving as the backbone of the household with a 5-star standard.

Responsibilities include estate operations, vendor oversight, daily family logistics, luxury asset and fleet care, event planning, and financial administration.

Qualifications

• 3-5 years of proven experience in Executive Assistance.
• 3-5 years in Personal/Household Assistance for high-net-worth individuals or executives.
• Proficient in Microsoft Office Suite and Google Workspace.
• Valid Driver's License with a clean motor vehicle record.
• Willingness to travel up to 15% as needed.

Responsibilities

• Oversee estate operations and property management for primary and secondary residences.
• Coordinate vendor staff, obtain quotes, schedule work, and ensure top-tier quality.
• Manage daily family logistics and household care, including cleaning and errands.
• Oversee luxury assets and fleet logistics including vehicles, boats, and jet skis.
• Plan private events, holidays, and family activities from concept to teardown.

Skills

Executive Support

Household Assistance

MS Office

Google Workspace

Driver's License

Tools

Microsoft Office Suite

Google Workspace

Job description

Location: On-site (Primary Residence)

Travel: Up to 15% (Domestic & International)

Position Type: Full-Time

We are seeking an elite, highly sophisticated House Manager & Executive Personal Assistant to serve as the primary coordinator for our CEO's properties and family operations.

This critical role demands an individual of uncompromising discretion, hyper-organization, and high personal accountability. Acting as the backbone of the household, you will anticipate needs before they arise, keep daily schedules running seamlessly, and maintain a 5-star standard across all residences. If you thrive in a fast-paced, autonomous environment where white-glove service meets meticulous project management, this position is for you.

Key Responsibilities

1. Estate Operations & Property Management

• Property Upkeep: Oversee daily operations, routine inspections, and preventative maintenance schedules for primary and secondary residences to maintain a pristine, 5-star state.

• Vendor & Staff Oversight: Act as the single point of contact for specialized contractors, domestic staff, and luxury service providers. Obtain quotes, schedule work, and ensure top-tier quality.

• Domestic Readiness: Ensure residences are fully stocked, prepared, and operational for family use, guest hosting, or travel turnover.

• Document Control: Maintain secure physical and digital systems for warranties, utility records, vendor contracts, and household operating manuals.

2. Daily Family Logistics & Household Care

• Cleaning & Housekeeping Coordination: Schedule maid services (Mondays/Fridays) and manage laundry needs. Perform light daily touch-ups (dishes, wiping counters, bathroom/kitchen reset) before ending the workday.

• Shopping & Errands: Proactively handle weekly grocery shopping (Mondays/Fridays before the weekend), gift procurement, and general family errands.

3. Luxury Asset & Fleet Logistics

• Fleet & Marine Care: Oversee detailing, routine maintenance, DMV paperwork, and servicing for an elite fleet of vehicles, boats, and jet skis, ensuring all assets are road/water-ready.

4. Events

• Event Planning: Coordinate private social gatherings, weekend excursions, and holiday celebrations from concept and vendor setup to teardown.

5. Financial Management & Administration

• Expense Tracking: Manage household billings, process wire transfers, reconcile high-limit credit cards, track project budgets, and submit monthly expense reports in coordination with the CEO's corporate financial team.

Qualifications

• Experience: 3-5 years of proven experience in Executive Assistance AND 3-5 years in Personal/Household Assistance for high-net-worth individuals or executives.

• Technical Skills: Proficient in Microsoft Office Suite and Google Workspace.

• Driving Record: Valid Driver's License with a clean motor vehicle record.

• Travel: Willingness to travel up to 15% as needed.

Key Competencies & Personal Attributes

• Proactive & Intuitive: Exceptional ability to look ahead, anticipate needs, and solve problems independently.

• Ironclad Discretion: High degree of integrity, professionalism, and confidentiality.

• Fast-Paced Adaptability: Thrives in an autonomous, evolving environment with a strong sense of urgency.

• Communication: Flawless verbal and written communication skills with consistent follow-through.

Compensation & Benefits

We offer a competitive compensation package alongside an extensive benefits portfolio:

Health & Wellness

• Comprehensive Medical, Dental, and Vision coverage

• Health Savings Account (HSA)

• Company-Sponsored & Supplemental Life Insurance

• Short-Term and Long-Term Disability | Accident Protection

• Pet Insurance for your furry family members

• Employee Assistance Program (EAP) for mental health and work-life balance

Perks & Lifestyle Programs

• Paid Time Off: 80 hours of PTO annually (with incremental tenure increases) + 6 paid holidays effective Day 1.

• Volunteer PTO (VPTO): Year-round paid time off dedicated to local community service.

• Professional Development: Sponsored books, courses, and leadership conference opportunities.

• Exclusive Perks: Access to UHC Rewards, Rally Health, and One Pass Select (nationwide gym membership subscription).

• Growth: Relocation opportunities to other company branches nationwide.