Estate Coordinator

Family Office; Atlanta (GA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Comprehensive benefits

401(k)

Bonus opportunity

Job summary

Family Office is seeking an Estate Coordinator to support the day-to-day operations of the family's residences and the broader family office. Reporting to the Manager of Operations, you will assist with estate operations, administrative coordination, concierge services, lifestyle management, and personal support.

This role offers an opportunity for an early-career professional to build a long-term career in estate management and private service, in a fast-paced, highly confidential environment

Qualifications

• Bachelor's degree preferred.
• 0–3 years in hospitality, luxury service, or admin roles.
• Excellent written and verbal communication.
• Strong organization and attention to detail.
• Ability to handle confidential matters with discretion.
• Flexibility in a fast-paced environment.
• Valid driver's license with clean record.

Responsibilities

• Support day-to-day operations, presentation, and readiness of the family's residences and properties.
• Coordinate vendor appointments, deliveries, services, and property logistics.
• Assist with household inventory and supplies replenishment.
• Support seasonal property preparations and maintenance projects.
• Conduct routine residence walkthroughs to ensure high standards.
• Coordinate personal appointments, travel, and day-to-day logistics for family members.
• Arrange experiences, dining, and concierge services.

Skills

Organization skills

Communication skills

Discretion

Time management

Hospitality mindset

Education

Bachelor's degree

Tools

Google Workspace

Job description

A Single Family Office is seeking a highly organized, service-oriented, and proactive Estate Coordinator to support the day-to-day operations of the family's residences and broader family office. Reporting to the Manager of Operations, this individual will assist with a wide range of estate operations, administrative coordination, concierge services, lifestyle management, and personal support responsibilities to help ensure the seamless execution of daily activities.

This role offers an exceptional opportunity for an early-career professional interested in building a long-term career within estate management, family office operations, or private service. The ideal candidate is highly organized, resourceful, and adaptable, with a strong service mindset, exceptional attention to detail, and a willingness to support a variety of responsibilities in a dynamic, fast-paced environment.

Key Responsibilities

• Support the day-to-day operations, presentation, and readiness of the family's primary residence and additional properties
• Coordinate vendor appointments, deliveries, service providers, and property-related logistics
• Assist with household inventory management, organization, and replenishment of supplies
• Support seasonal property preparations, preventative maintenance activities, and special projects
• Conduct routine walkthroughs to help ensure residences are maintained to the highest standards
• Coordinate personal appointments, reservations, transportation, and day-to-day logistics for family members
• Research and arrange vendors, experiences, dining, entertainment, and other concierge services
• Assist with travel preparation, itineraries, confirmations, and travel-related logisticsSupport family events, guest visits, and special occasions
• Handle personal requests and errands with professionalism, efficiency, and discretion

Household & Personal Support

• Coordinate grocery shopping, household supply procurement, and inventory management
• Manage dry cleaning, tailoring, laundry, package deliveries, returns, and exchanges
• Assist with scheduling appointments and coordinating personal calendars as requested
• Provide transportation support for family members, including occasional driving responsibilities
• Support additional household and personal initiatives as needed

Administrative & Project Coordination

• Track ongoing projects, requests, and action items to ensure timely execution and follow-through
• Maintain organized household records, schedules, vendor information, and service documentation
• Assist with research projects, administrative initiatives, and special assignments
• Coordinate communication between vendors, household staff, and family office personnel
• Provide administrative support to the Manager of Operations and broader family office team

Qualifications

• Bachelor's degree preferred
• 0–3 years of professional experience in hospitality, luxury service, administration, customer service, property management, or a related field
• Strong organizational and time management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Exceptional organizational skills with strong follow-through and attention to detail
• Professionalism, maturity, and sound judgment when handling confidential matters
• Flexibility and adaptability in a dynamic, fast-paced environment
• Ability to manage multiple priorities while maintaining professionalism and discretion
• Resourceful, proactive, and solutions-oriented with a strong sense of ownership
• High level of integrity and ability to maintain strict confidentiality
• Comfortable balancing administrative responsibilities with hands-on operational support
• Collaborative team player with a willingness to assist across a broad range of responsibilities
• Service-oriented mindset with genuine desire to support others and deliver an exceptional experience
• Strong work ethic and commitment to delivering exceptional service
• Interest in developing a long-term career in estate management, family office operations, or private service
• Proficiency with Google Workspace and other standard technology platforms
• Valid driver's license with a clean driving record required

Job Type: Full Time, Onsite; based in Atlanta, Georgia

Compensation: Annual compensation range of $65,000 - $85,000, based on experience and qualifications, with comprehensive benefits, 401(k), and bonus opportunity