House Manager & Executive Personal Assistant

DaBella; Austin (TX); On-site; USD 65,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision

HSA

Life insurance

Disability

Pet insurance

EAP

PTO 80h

Holidays

Volunteer PTO

Professional development

Gym membership

Relocation

Job summary

DaBella is seeking a House Manager & Executive Personal Assistant to provide elite, discreet support across multiple residences. You will orchestrate estate operations, supervise staff and vendors, and ensure 5-star readiness for family use, guests, and travel turnovers.

In this autonomous, fast-paced role, you will manage schedules, oversee budgets, coordinate events, and maintain meticulous documentation, while upholding privacy and delivering flawless white-glove service.

Qualifications

• Experience: 3–5 years of Executive Assistance and 3–5 years in Personal/Household Assistance for high-net-worth individuals or executives.
• Technical Skills: Proficient in Microsoft Office Suite and Google Workspace.
• Driving: Valid Driver’s License with a clean motor vehicle record.
• Travel: Willingness to travel up to 15% as needed.

Responsibilities

• Estate Operations & Property Management.
• Property Upkeep: oversee daily operations, inspections, and maintenance for multiple residences.
• Vendor & Staff Oversight: manage contractors and household staff with quotes and scheduling.
• Domestic Readiness: ensure residences are stocked and ready for use or travel turnover.
• Document Control: maintain warranties, utility records, and vendor contracts.
• Daily Family Logistics: manage schedules and household care.
• Shopping & Errands: weekly grocery shopping and general errands.
• Events: coordinate private gatherings and celebrations.
• Financial Management: track expenses and reconcile high-limit cards.

Skills

Executive support

Discretion

Organization

Communication

Tools

Microsoft Office

Google Workspace

Job description

Location: On-site (Primary Residence)

Travel: Up to 15% (Domestic & International)

Position Type: Full-Time We are seeking an elite, highly sophisticated

Location: On-site (Primary Residence) Travel: Up to 15% (Domestic & International) Position Type: Full-Time We are seeking an elite, highly sophisticated

House Manager & Executive Personal Assistant

This critical role demands an individual of uncompromising discretion, hyper-organization, and high personal accountability. Acting as the backbone of the household, you will anticipate needs before they arise, keep daily schedules running seamlessly, and maintain a 5-star standard across all residences. If you thrive in a fast-paced, autonomous environment where white-glove service meets meticulous project management, this position is for you.

Key Responsibilities

• Estate Operations & Property Management
• Property Upkeep: Oversee daily operations, routine inspections, and preventative maintenance schedules for primary and secondary residences to maintain a pristine, 5-star state.
• Vendor & Staff Oversight: Act as the single point of contact for specialized contractors, domestic staff, and luxury service providers. Obtain quotes, schedule work, and ensure top-tier quality.
• Domestic Readiness: Ensure residences are fully stocked, prepared, and operational for family use, guest hosting, or travel turnover.
• Document Control: Maintain secure physical and digital systems for warranties, utility records, vendor contracts, and household operating manuals.
• Daily Family Logistics & Household Care
• Cleaning & Housekeeping Coordination: Schedule maid services (Mondays/Fridays) and manage laundry needs. Perform light daily touch-ups (dishes, wiping counters, bathroom/kitchen reset) before ending the workday.
• Shopping & Errands: Proactively handle weekly grocery shopping (Mondays/Fridays before the weekend), gift procurement, and general family errands.
• Luxury Asset & Fleet Logistics
• Fleet & Marine Care: Oversee detailing, routine maintenance, DMV paperwork, and servicing for an elite fleet of vehicles, boats, and jet skis, ensuring all assets are road/water-ready.
• Events
• Event Planning: Coordinate private social gatherings, weekend excursions, and holiday celebrations from concept and vendor setup to teardown.
• Financial Management & Administration
• Expense Tracking: Manage household billings, process wire transfers, reconcile high-limit credit cards, track project budgets, and submit monthly expense reports in coordination with the CEO’s corporate financial team.

Qualifications

• Experience: 3–5 years of proven experience in Executive Assistance AND 3–5 years in Personal/Household Assistance for high-net-worth individuals or executives.
• Technical Skills: Proficient in Microsoft Office Suite and Google Workspace.
• Driving Record: Valid Driver’s License with a clean motor vehicle record.
• Travel: Willingness to travel up to 15% as needed.

Key Competencies & Personal Attributes

• Proactive & Intuitive: Exceptional ability to look ahead, anticipate needs, and solve problems independently.
• Ironclad Discretion: High degree of integrity, professionalism, and confidentiality.
• Fast-Paced Adaptability: Thrives in an autonomous, evolving environment with a strong sense of urgency.
• Communication: Flawless verbal and written communication skills with consistent follow-through.

Compensation & Benefits

We offer a competitive compensation package alongside an extensive benefits portfolio:

Health & Wellness

• Comprehensive Medical, Dental, and Vision coverage
• Health Savings Account (HSA)
• Company-Sponsored & Supplemental Life Insurance
• Short-Term and Long-Term Disability | Accident Protection
• Pet Insurance for your furry family members
• Employee Assistance Program (EAP) for mental health and work-life balance

Perks & Lifestyle Programs

• Paid Time Off: 80 hours of PTO annually (with incremental tenure increases) + 6 paid holidays effective Day 1.
• Volunteer PTO (VPTO): Year-round paid time off dedicated to local community service.
• Professional Development: Sponsored books, courses, and leadership conference opportunities.
• Exclusive Perks: Access to UHC Rewards, Rally Health, and One Pass Select (nationwide gym membership subscription).
• Growth: Relocation opportunities to other company branches nationwide.

#INDCORPORATE