House Manager & Executive Personal Assistant

Damselfly Improvement LLC; Austin (TX); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

Health & Wellness Coverage

HSA

Life Insurance (Company‑Sponsored)

Disability Insurance (Short/Long Term)

Pet Insurance

EAP for work-life balance

PTO 80 hours + 6 holidays

Volunteer PTO

Job summary

DaBella seeks an elite House Manager & Executive Personal Assistant to coordinate the CEO's properties and family operations. This role requires exceptional discretion, hyper-organization, and accountability to maintain a 5-star standard across residences.

In a fast-paced, autonomous environment blending white-glove service with precise project management, you will manage estate operations, family logistics, fleet care, events, and financial administration in coordination with the CEO's team.

Qualifications

• Experience: 3–5 years of proven experience in Executive Assistance AND 3–5 years in Personal/Household Assistance for high-net-worth individuals or executives.
• Proficient in Microsoft Office Suite and Google Workspace.
• Driving Record: Valid Driver's License with a clean motor vehicle record.
• Travel: Willingness to travel up to 15% as needed.

Responsibilities

• Estate Operations & Property Management: Oversee daily operations, routine inspections, and preventative maintenance for primary and secondary residences.
• Vendor & Staff Oversight: Manage contractors, domestic staff, and luxury service providers; obtain quotes and schedule work.
• Domestic Readiness: Ensure residences are stocked and ready for family use, guests, or travel turnover.
• Document Control: Maintain secure warranties, utility records, contracts, and manuals.
• Daily Family Logistics & Household Care: Schedule maid services, manage laundry, and perform daily touch-ups.
• Shopping & Errands: Handle weekly grocery shopping, gift procurement, and family errands.
• Luxury Asset & Fleet Logistics: Oversee maintenance and paperwork for vehicles, boats, and jet skis.
• Events: Coordinate private social gatherings and travel-related events.
• Financial Management & Administration: Track bills, process wire transfers, reconcile high-limit cards, and submit expense reports.

Skills

Executive Assistance

Personal/Household Assistance

Discretion

Microsoft Office

Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

Location: On-site (Primary Residence) Travel: Up to 15% (Domestic & International) Position Type: Full-Time

We are seeking an elite, highly sophisticated House Manager & Executive Personal Assistant to serve as the primary coordinator for our CEO's properties and family operations. This critical role demands an individual of uncompromising discretion, hyper-organization, and high personal accountability. Acting as the backbone of the household, you will anticipate needs before they arise, keep daily schedules running seamlessly, and maintain a 5-star standard across all residences. If you thrive in a fast-paced, autonomous environment where white-glove service meets meticulous project management, this position is for you.

Key Responsibilities

1. Estate Operations & Property Management
   Property Upkeep: Oversee daily operations, routine inspections, and preventative maintenance schedules for primary and secondary residences to maintain a pristine, 5-star state.
   Vendor & Staff Oversight: Act as the single point of contact for specialized contractors, domestic staff, and luxury service providers. Obtain quotes, schedule work, and ensure top-tier quality.
   Domestic Readiness: Ensure residences are fully stocked, prepared, and operational for family use, guest hosting, or travel turnover.
   Document Control: Maintain secure physical and digital systems for warranties, utility records, vendor contracts, and household operating manuals.
2. Daily Family Logistics & Household Care
   Cleaning & Housekeeping Coordination: Schedule maid services (Mondays/Fridays) and manage laundry needs. Perform light daily touch-ups (dishes, wiping counters, bathroom/kitchen reset) before ending the workday.
   Shopping & Errands: Proactively handle weekly grocery shopping (Mondays/Fridays before the weekend), gift procurement, and general family errands.
3. Luxury Asset & Fleet Logistics
   Fleet & Marine Care: Oversee detailing, routine maintenance, DMV paperwork, and servicing for an elite fleet of vehicles, boats, and jet skis, ensuring all assets are road/water-ready.
4. Events
   Event Planning: Coordinate private social gatherings, weekend excursions, and holiday celebrations from concept and vendor setup to teardown.
5. Financial Management & Administration
   Expense Tracking: Manage household billings, process wire transfers, reconcile high-limit credit cards, track project budgets, and submit monthly expense reports in coordination with the CEO's corporate financial team.

Qualifications

Experience: 3–5 years of proven experience in Executive Assistance AND 3–5 years in Personal/Household Assistance for high-net-worth individuals or executives.

• Proficient in Microsoft Office Suite and Google Workspace.
• Driving Record: Valid Driver's License with a clean motor vehicle record.
• Travel: Willingness to travel up to 15% as needed.

Key Competencies & Personal Attributes

• Proactive & Intuitive: Exceptional ability to look ahead, anticipate needs, and solve problems independently.
• Ironclad Discretion: High degree of integrity, professionalism, and confidentiality.
• Fast-Paced Adaptability: Thrives in an autonomous, evolving environment with a strong sense of urgency.
• Communication: Flawless verbal and written communication skills with consistent follow-through.

Compensation & Benefits

We offer a competitive compensation package alongside an extensive benefits portfolio:

• Health & Wellness Comprehensive Medical, Dental, and Vision coverage
• Health Savings Account (HSA)
• Company‑Sponsored & Supplemental Life Insurance
• Short-Term and Long-Term Disability | Accident Protection
• Pet Insurance for your furry family members
• Employee Assistance Program (EAP) for mental health and work-life balance
• Perks & Lifestyle Programs Paid Time Off: 80 hours of PTO annually (with incremental tenure increases) + 6 paid holidays effective Day 1.
• Volunteer PTO (VPTO): Year-round paid time off dedicated to local community service.
• Professional Development: Sponsored books, courses, and leadership conference opportunities.
• Exclusive Perks: Access to UHC Rewards, Rally Health, and One Pass Select (nationwide gym membership subscription).
• Growth: Relocation opportunities to other company branches nationwide.

About DaBella

#INDCORPORATE At DaBella, we're more than a home improvement company; we're a family that cherishes community well-being. Our mission is to foster meaningful careers nationwide, offering more than jobs - we offer futures. Embrace a workplace where joy, purpose, and fulfillment are daily experiences, and where we support you in managing work-life balance. We're Actively Hiring With a multitude of openings in sales, canvassing, call centers, and more, we seek passionate individuals eager to advance with us. Explore our diverse job opportunities and find your fit with us.

Diversity and Inclusion

Our strength lies in our diverse team, united in transforming the home improvement industry. We're committed to nurturing your career with the necessary tools for success, believing that our growth trajectory shapes our identity, and our employees craft our culture.

Veterans Welcome

We honor military veterans by providing seamless transitions into civilian careers. Discover how your skills can flourish in our nationwide offices.

DaBella is proud to be an equal opportunity employer.