Elite Estate Manager & Executive Assistant — On-Site

Damselfly Improvement LLC; Austin (TX); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

Health & Wellness Coverage

HSA

Life Insurance (Company‑Sponsored)

Disability Insurance (Short/Long Term)

Pet Insurance

EAP for work-life balance

PTO 80 hours + 6 holidays

Volunteer PTO

Job summary

DaBella seeks an elite House Manager & Executive Personal Assistant to coordinate the CEO's properties and family operations. This role requires exceptional discretion, hyper-organization, and accountability to maintain a 5-star standard across residences.

In a fast-paced, autonomous environment blending white-glove service with precise project management, you will manage estate operations, family logistics, fleet care, events, and financial administration in coordination with the CEO's team.

Qualifications

• Experience: 3–5 years of proven experience in Executive Assistance AND 3–5 years in Personal/Household Assistance for high-net-worth individuals or executives.
• Proficient in Microsoft Office Suite and Google Workspace.
• Driving Record: Valid Driver's License with a clean motor vehicle record.
• Travel: Willingness to travel up to 15% as needed.

Responsibilities

• Estate Operations & Property Management: Oversee daily operations, routine inspections, and preventative maintenance for primary and secondary residences.
• Vendor & Staff Oversight: Manage contractors, domestic staff, and luxury service providers; obtain quotes and schedule work.
• Domestic Readiness: Ensure residences are stocked and ready for family use, guests, or travel turnover.
• Document Control: Maintain secure warranties, utility records, contracts, and manuals.
• Daily Family Logistics & Household Care: Schedule maid services, manage laundry, and perform daily touch-ups.
• Shopping & Errands: Handle weekly grocery shopping, gift procurement, and family errands.
• Luxury Asset & Fleet Logistics: Oversee maintenance and paperwork for vehicles, boats, and jet skis.
• Events: Coordinate private social gatherings and travel-related events.
• Financial Management & Administration: Track bills, process wire transfers, reconcile high-limit cards, and submit expense reports.

Skills

Executive Assistance

Personal/Household Assistance

Discretion

Microsoft Office

Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

DaBella seeks an elite House Manager & Executive Personal Assistant to coordinate the CEO's properties and family operations. This role requires exceptional discretion, hyper-organization, and accountability to maintain a 5-star standard across residences.

In a fast-paced, autonomous environment blending white-glove service with precise project management, you will manage estate operations, family logistics, fleet care, events, and financial administration in coordination with the CEO's team.