Executive Home Manager & Family Concierge

Sage Haus, LLC; Woodland (CA); On-site; USD 48,000 - 59,000; Full time

Job description

Job Description

Title: Full-Time House Manager & Family Assistant

Location: Woodland Hills, CA 91364

Employment Type: Full-Time (40 hours/week + occasional overtime) with all such time compensated in accordance with California overtime rules.

Proposed Start Date: ASAP

Compensation: $35–$43/hour based on experience (W2 payroll)

Benefits

• 5 paid vacation days
• 2 paid sick days
• Guaranteed base weekly pay if help not needed
• Mileage reimbursement for errands on the job using personal vehicle

Requirements

• Can maintain a smoke free environment
• Valid driver’s license and reliable transportation
• Able to pass a comprehensive background check
• Willingness to sign an NDA prior to interviewing
• Comfortable around dogs (35 lb doodle) and children

Proposed Schedule

Monday–Friday, 7:00 AM – 4:00 PM

Flexibility for occasional overtime when household needs arise (e.g., when vendors are on site, family is preparing for travel, parties, or special projects are underway).

About Our Family

We are a warm and active family with a 4-year-old son and a friendly golden doodle. Mornings move quickly—everyone is out the door by 7:45 AM for school drop-off. One parent works long hours and travels frequently for high-level professional commitments, while the other parent oversees the family’s day-to-day responsibilities. We deeply value support from someone who helps create calm, order, organization, and consistency.

We’re looking for a grounded, trustworthy House Manager & Family Assistant who thrives in a household where responsibilities vary day to day, and where anticipating needs makes all the difference. This is a role for someone who is observant, proactive, organized, and comfortable working independently. If you enjoy taking ownership, seeing what needs to be done without being asked, and keeping a home running smoothly, this will be a wonderful long-term fit.

Who You Are

• Calm, steady, and comfortable with a quieter household environment We prefer someone who is respectful of space, is comfortable/works well solo, and can be soft spoken.
• Extremely organized and detail-oriented You maintain systems, create order, and notice when something is out of place.
• Self-motivated and proactive You see tasks before they are assigned — a worn porch mat, a cupboard needing reorganization, food for upcoming travel, packing or unpacking for trips — and take initiative to address it.
• Discreet and trustworthy Given the nature of the family’s work, confidentiality and professionalism are essential.
• Comfortable with dogs and young children Interaction with both will take place and an adequate confidence and comfort level is essential.
• Flexible and adaptable Particularly when schedules shift, vendors arrive, or the parents’ travel schedule changes.
• Kind, respectful, and open-minded The family values someone who blends in easily and supports their household values.
• Aligned with family communication values
  • Neutral language around food and praise (especially when interacting with child)
  • Minimal phone use around the child
  • No screen time for child

Core Responsibilities

Below is a comprehensive outline of responsibilities. Not all tasks occur daily, but the right person will be comfortable wearing many hats and maintaining a smooth, predictable home environment. Job duties will include but are not limited to:

Household Management & Organization

• Maintain household organization systems (closets, pantry, storage, child bedroom, toys, office, garage, storage unit, etc.).
• Daily resets of common spaces; maintain overall neatness, ensure home is prepped for cleaning services.
• Seasonal swaps for clothing, décor, bedding, toys, and books. As well as when child outgrows items.
• Add to household schedules and calendars.
• Assist with holiday décor setup and breakdown (including purchasing items as needed during these times) and transporting to and from storage unit.
• Keep basement organized and tidy.
• Prepare for guest stays, holidays, and family events.
• Coordinate donation drop-offs/pick ups and manage resales.
• Assist with packing/unpacking for travel and seasonal transitions.
• Supervise or coordinate vendors and service providers (cleaners, landscapers, handyman, etc.).
• Daily tidying tasks (load dishwasher, wipe surfaces, vacuum high-traffic areas, trash/recycling, compost).
• Maintain indoor/outdoor plants.
• Open/close windows morning and evening.

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, and household supplies.
• Check produce regularly and discard as needed.
• Create and manage running household supply lists and child clothing lists.
• Coordinate and manage all household orders.
• Run errands: grocery shopping, returns, dry cleaning, gift purchases, flowers, etc.
• Manage mail, packages, and deliveries.
• Bring items to/from storage as needed.
• Assist with unboxing, organizing products, and recycling breakdown.
• Purchase and send gifts, thank-yous, flowers, and cards in a timely manner.
• Washing make up brushes.

Meal Planning & Preparation

• Make morning juice, smoothies, and coffee.
• Plan and prepare healthy meals and snacks for adults and/or child.
• Pack school lunches and prep grab-and-go items.
• Grocery shopping for meals and staples.
• Follow dietary considerations:
  • Mom is vegetarian
  • Dad avoids dairy and peanuts/almonds
• Light meal prep for evenings when asked
• Clean kitchen after meal prep; maintain tidy workspace.
• Maintain/condition kitchen tools (oiling wooden boards & utensils).

Laundry & Linen Care

• Wash, dry, fold, and organize family laundry (clothing, bedding, towels)
• Steam clothing and prepare outfits as needed
• Keep laundry areas tidy, organized, and stocked with supplies.
• Handle delicates according to care instructions.

Pet Care

• Feed and walk dog.
• Wash dog bowls daily and replenish water throughout the day.
• Schedule and coordinate vet and grooming appointments.
• Keep pet supplies organized and stocked.
• Take dog out potty at least 2x daily

Vehicle Management

• Schedule and oversee car detailing appointments.
• Keep vehicles clean, fueled, and organized.

Vendor & Property Oversight

• Identify, schedule, and supervise service providers.
• Research and coordinate repairs, maintenance, and quotes.
• Oversee outdoor spaces and seasonal maintenance needs- maintain outdoor areas and furniture.
• Greet and manage entry for vendors; offer appropriate hospitality.

Estate-Level Oversight

• Assist with property-specific systems such as wiping down outdoor furniture, helping prepare outdoor areas for entertaining, or opening/closing pool cover.

Family Support & Child Assistance

• Light supervision or backup childcare as needed.
• Prep daily child routines: refill water bottle, prepare car snacks, ensure school items are ready.
• Wash and refill water bottles for entire family to be ready upon departure in the morning

Deep Cleaning & Special Projects

• Tackle occasional deep cleaning (fridge, oven, baseboards, etc.).
• Monthly tasks such as: descale espresso machine, clean humidifiers, washing machine, air purifiers.
• Refresh zones: mudroom, garage, entryway.
• Organize special projects (toy storage, seasonal decorations, gear rotation).

Administrative & Personal Assistant Support

• Support travel planning, scheduling, restaurant searches, and logistics.
• Manage family calendars and reminders, updating calendars appropriately with commitments.
• Assist with coordination of appointments, events, and guest prep.
• Maintain household address book with birthdays, clothing/shoe sizes, and preferences.
• Proactively suggest and coordinate gifts for contacts in anticipation of birthdays, holidays, and special events. Ensure thank‑you notes, flowers, and other gestures are prepared and sent in a timely manner.
• Manage thank‑you notes, gifts, cards, and holiday gestures.
• Create and update a family Google Doc with important information and relevant family information.
• Ensure devices are charged and ready for parent workdays/travel.
• Research and plan family activities and child activities/sports.
• Anticipate daily needs: snacks, water, charged devices, lights, travel essentials and remain attentive to parents’ work schedules.

How to Apply

Please apply with:

1. A brief note about why you feel you’d be an excellent fit
2. Your updated resume
3. At least 3 professional references with appropriate contact information