Hospitality Admin & Events Coordinator (Part-Time)

Chesapeake Payroll Services, LLC; Baltimore (MD); On-site; USD 25,000 - 34,000; Part time

Job summary

Hotel Indigo Baltimore Downtown is seeking a proactive Part-time Administrative Assistant to support multiple departments with calendar management, meeting coordination, and office operations in Baltimore, MD. The role requires strong email handling, research skills, and proficiency in Microsoft Office and related systems.

Ideal candidates will have 2-3 years of administrative experience, the ability to work independently, maintain confidentiality, and adapt to a fast-paced environment while

Qualifications

• Minimum of 2-3yrs years administrative assistant experience. Preferably supporting more than one person.
• Has demonstrated an ability to build long standing professional relationships.
• Expert at managing email and conducting research online and presenting in an organized fashion.
• Must have advanced skills in the use of Microsoft Office products (Outlook, Word, Excel, PowerPoint) as well as working knowledge with payroll, HR systems and SharePoint.
• Ability to quickly reprioritize, shift gears quickly to react to an ever changing environment.
• Comfort with ambiguity and proactive/problem-solving approach.
• Strong follow-up skills are essential.
• Able to work independently and as part of a team.
• Follow-through on tasks with high quality control; ability to manage up to supervisors
• Ability to maintain a high level of confidentiality.
• Follow-through on completion of tasks with quality control.

Responsibilities

• Manage calendars and organize time with discretion.
• Arrange meetings and conference calls.
• Schedule conference rooms, set up AV/online meeting tools, and arrange meals as needed.
• Coordinate and ensure meeting logistics are in place.
• Create systems to manage priority issues and deadlines via email or other processes.
• Refer or delegate issues and follow up to resolution.
• Track action items and report status.
• Manage travel arrangements and accommodations.
• Prepare and format written correspondence, agendas, and documents.
• Process invoices and purchase orders; support monthly budget reconciliation.
• Assist with special projects and vendor contracts.
• Prepare and manage expense reports.

Skills

Email management

Calendar management

Research

Communication

Confidentiality

Independent worker

Tools

Microsoft Office

SharePoint

Payroll systems

HR systems

Job description

Hotel Indigo Baltimore Downtown is seeking a proactive Part-time Administrative Assistant to support multiple departments with calendar management, meeting coordination, and office operations in Baltimore, MD. The role requires strong email handling, research skills, and proficiency in Microsoft Office and related systems.

Ideal candidates will have 2-3 years of administrative experience, the ability to work independently, maintain confidentiality, and adapt to a fast-paced environment while