Hotel Operations Admin Assistant — Multi-Dept Support

Grand Hyatt; Denver (CO); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance after

Free basic Life Insurance

Free basic Short-Term Disability

401k Match

Complimentary Room Nights

Complimentary Parking

Free meal in Grand Bistro

Educational Reimbursement

Jury Duty

Job summary

Grand Hyatt Denver seeks an Operations Administrative Assistant to provide daily administrative and clerical support to hotel departments, including Banquets, Event Setup & Services, Housekeeping, Stewarding, Restaurants, and Front Office.

The role involves preparing and distributing operational materials, maintaining documentation, organizing department information, and assisting leaders with administrative needs in a fast-paced hotel environment.

Qualifications

• Provide administrative support to hotel operations.
• Prepare daily operational paperwork and labels.
• Print BEOs, event diagrams, and signage.
• Maintain department files and records.
• Proficient with Outlook, Word, and Excel.
• Experience in hospitality admin preferred.

Responsibilities

• Provide administrative and clerical support to the hotel’s operational departments.
• Prepare, print, organize, and distribute daily and weekly operational paperwork.
• Prepare and print food and beverage labels, signage, menus, and other materials needed for daily operations and events.
• Prepare detailed work packets for Event Setup & Services teams based on upcoming event requirements.
• Prepare and maintain Housekeeping boards, room assignments, reports, and other daily departmental materials.
• Print and organize Banquet Event Orders (BEOs), function information, event diagrams, and supporting event documentation.
• Assist Banquets, Stewarding, Restaurants, Front Office, Housekeeping, and Event Setup & Services with daily administrative needs.
• Maintain department files, forms, logs, binders, shared folders, and other operational records.
• Assist with data entry and ensure information is complete and accurate.
• Create and update basic Word documents, Excel spreadsheets, email communications, signs, labels, and other operational materials.
• Monitor and respond to Microsoft Outlook email and appropriately communicate information to department leaders.
• Assist with copying, scanning, filing, printing, laminating, and assembling operational materials.
• Maintain office supplies, printed forms, labels, and other resources needed by the operational departments.
• Help ensure information and materials are prepared accurately and available to teams by established deadlines.
• Communicate with operational leaders to identify upcoming needs and prioritize daily workload.
• Support special projects and additional administrative needs across the Operations division as

Skills

Organizational skills

Attention to detail

Multitasking

MS Outlook

MS Word

MS Excel

Communication skills

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Grand Hyatt Denver seeks an Operations Administrative Assistant to provide daily administrative and clerical support to hotel departments, including Banquets, Event Setup & Services, Housekeeping, Stewarding, Restaurants, and Front Office.

The role involves preparing and distributing operational materials, maintaining documentation, organizing department information, and assisting leaders with administrative needs in a fast-paced hotel environment.