Hotel Administrative Lead - Payroll & Operations

Kana Hotel Group; Pigeon Forge (TN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical

Vision

Dental

401K

Immediate Pay- earned wage access!

Vacation time

Sick time

Holiday pay

Bonus opportunities

Brand-specific employee discounts

Long term/short term disability

Life insurance

Job summary

Kana Hotel Group in Tennessee seeks an Administrative Assistant for Embassy Suites to support hotel leadership and daily operations. Responsibilities include processing invoices, payroll support, records management, purchasing, and reporting. Strong organizational skills, basic accounting, and proficiency in Excel and Outlook are essential.

Hospitality experience is a plus. This full-time role offers growth opportunities within a service-driven hotel group.

Qualifications

• High school diploma or GED required.
• 1–3 years administrative experience required.
• Attention to detail and strong organizational skills.
• Hotel and sales experience preferred.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Able to work various shifts including nights, weekends, and holidays.
• Discretion with payroll, employee, and financial information.

Responsibilities

• Process and file vendor invoices securely.
• Track hotel supply orders and purchasing.
• Support payroll preparation and timekeeping reviews.
• Maintain electronic and physical records.
• Prepare purchase orders and reconcile invoices.
• Assist with expense tracking and hotel accounting tasks.
• Create reports and assist with spreadsheets and correspondence.
• Coordinate with vendors and department leaders on invoices.
• Keep employee files and administrative records up to date.
• Provide general administrative support to hotel leadership.
• Take on additional projects as needed.

Skills

Organizational skills

Attention to detail

Microsoft Excel

Payroll or timekeeping

Vendor invoicing

Communication skills

Confidentiality

Office software (Word, Outlook)

Education

High school diploma/GED

Tools

Microsoft Word

Excel

Outlook

POS systems

PowerPoint

Job description

Kana Hotel Group in Tennessee seeks an Administrative Assistant for Embassy Suites to support hotel leadership and daily operations. Responsibilities include processing invoices, payroll support, records management, purchasing, and reporting. Strong organizational skills, basic accounting, and proficiency in Excel and Outlook are essential.

Hospitality experience is a plus. This full-time role offers growth opportunities within a service-driven hotel group.