Hospitality Sales Coordinator - Events & Proposals

Hotel Equities; Sedona (AZ); On-site; USD 63,039,000 - 67,502,000; Full time

Benefits offered by this job

Team culture

Vacation pay

Same-day pay

Employee assistance program

Reduced room rates

401(k) matching

Flexible spending account

Life insurance

Parental leave

Referral program

Job summary

Hotel Equities is seeking a Sales Coordinator for the Element by Westin in Sedona, AZ. The role supports the sales team with contracts, proposals, and collateral, coordinates meetings and events, and helps with social media and guest communications.

Strong organizational and communication skills are essential. Proficiency in Word, Excel and PowerPoint, plus a capable, service‑oriented mindset, will help you succeed in this on‑site position within a dynamic hospitality team.

Qualifications

• High School diploma /Secondary qualification or equivalent.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Excellent written and verbal English communication.

Responsibilities

• Provide support to the sales team in executing contracts, proposals, and correspondence
• Assist with hotel and sales related functions, parties and blitzes
• Oversee and create social networking sites
• Prepare and send out direct mail projects, sales packets and collateral
• Provide assistance to the Director and/or Manager of Sales and Marketing
• Effectively communicate and coordinate the guest’s request with other departments
• Answer and Respond to incoming telephone calls
• Oversee office equipment maintenance
• Responsible for managing all meeting room reservations and coordinating details with other departments including group agreements and set-up of meeting room.
• Coordinate and ensure the delivery of requested equipment and/or food for meeting rooms and special events
• Type Banquet Event Orders (BEO’s), route event orders to proper departments
• Maintain the filing system
• Maintain the trace System
• Set up new files as needed
• Maintain weekly Reader file
• Responsible for spelling accuracy and professional appearance of correspondence
• Inventory and maintain office supplies
• Produce weekly productivity reports for sales meetings
• May be asked to take accurate minutes of all sales meetings
• Perform site inspections when no sales manager is available
• Provide assistance to group leaders when necessary
• Responsible for timely completion of monthly group status report
• Perform other duties as assigned
• Take every opportunity to amaze the guests
• Ensures all guests are being treated in an efficient and courteous manner and that all Company standards are being applied.

Skills

Microsoft Word

Excel

PowerPoint

English proficiency

Education

High School diploma

Job description

Hotel Equities is seeking a Sales Coordinator for the Element by Westin in Sedona, AZ. The role supports the sales team with contracts, proposals, and collateral, coordinates meetings and events, and helps with social media and guest communications.

Strong organizational and communication skills are essential. Proficiency in Word, Excel and PowerPoint, plus a capable, service‑oriented mindset, will help you succeed in this on‑site position within a dynamic hospitality team.