Sales Coordinator - Element by Westin - Sedona, AZ

Element by Westin - Sedona, AZ; Sedona (AZ); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Vacation & Holiday Pay

Same-day pay

Employee Assistance Program

Reduced Room Rates

Job summary

Element by Westin Sedona in Sedona, AZ seeks a Sales Coordinator to assist the sales managers and front desk with contracts, proposals and guest communications. This full-time role emphasizes warm, knowledgeable service and organized administration.

Key duties include supporting sales in contracts and collateral, coordinating meetings and events, and managing social media, BEOs, and files. Proficiency in Word, Excel, PowerPoint is required, along with strong customer service skills.

Qualifications

• High School diploma or equivalent required.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Excellent communication and customer service skills.

Responsibilities

• Provide support to the sales team in contracts, proposals, and correspondence.
• Assist with hotel and sales functions, events and blitzes.
• Oversee and create social networking sites.
• Prepare and send out direct mail projects, sales packets and collateral.
• Coordinate and ensure delivery of equipment and food for meetings and events.
• Type Banquet Event Orders (BEOs) and route to departments.
• Maintain filing and weekly productivity reports for sales meetings.

Education

High School diploma /Secondary qualification or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Sales Coordinator - Element by Westin - Sedona, AZ

Full Time Sales Sedona, AZ, US

9 days ago Requisition ID: 18981

Salary Range: $22.00 To $23.00 Hourly

Hotel Equities, a multi-award-winning hotel development and hospitality management company, is currently searching for a remarkable Sales Coordinatorfor the Element by Westin in Sedona, AZ.

Job Purpose:

Assist sales managers and front desk in obtaining customer satisfaction by performing clerical and administrative duties relating to guest and hotel communications. Warm, knowledgeable service and helpful guidance reassure guests they’ve made the right choice to stay with us.

• Provide support to the sales team in executing contracts, proposals, and correspondence
• Assist as needed with hotel and sales related functions, parties and blitzes
• Oversee and create social networking sites
• Prepare and send out direct mail projects, sales packets and collateral
• Provide assistance to the Director and/or Manger of Sales and Marketing
• Effectively communicate and coordinate the guest’s request with other departments
• Answer and Respond to incoming telephone calls
• Oversee office equipment maintenance
• Responsible for managing all meeting room reservations and coordinating details with other departments including group agreements and set-up of meeting room.
• Coordinate and ensure the delivery of requested equipment and/or food for meeting rooms and special events
• Type Banquet Event Orders (BEO’s), route event orders to proper departments
• Maintain the filing system
• Maintain the trace System
• Set up new files as needed
• Maintain weekly Reader file
• Responsible for spelling accuracy and professional appearance of correspondence
• Inventory and maintain office supplies
• Produce weekly productivity reports for sales meetings
• May be asked to take accurate minutes of all sales meetings
• Perform site inspections when no sales manager is available
• Provide assistance to group leaders when necessary
• Responsible for timely completion of monthly group status report
• Perform other duties as assigned
• Take every opportunity to amaze the guests
• Ensures all guests are being treated in an efficient and courteous manner and that all Company standards are being applied.

Qualifications and Requirements:

• High School diploma /Secondary qualification or equivalent.

This job requires the ability to perform the following:

• Proficient in Microsoft Word, Excel and PowerPoint
• Available to meet Guests and assist with welcome/check-in which may include week-ends
• Basic administrative knowledge such as business letters and telephone etiquette
• Extremely well organized and detail oriented.
• Ability to read, write and speak English, with excellent grammar and communication skills (written and verbal)
• Positive interaction with colleagues and guests.
• Excellent customer service skills are required.
• Self-motivated and ability to work with minimal supervision.
• Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems
• Must be able to sit at a desk for up to 8 hours per day … ; but it says
• Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis
• Must be able to lift up to 15 lbs occasionally
• Requires grasping, writing, standing, vending, repetitive motions, climbing, listening and hearing ability and visual acuity
• Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates
• Vision occurs continuously with the most common visual functions being those of near vision and depth perception
• Requires manual dexterity to use and operate all necessary equipment
• Must have finger dexterity to be able to operate office equipment including computers, fax machines, copiers, printers and calculators. Must be able to type 50 wpm.

Other:

• Being passionate about people and service.
• Strong communication skills are essential when interacting with guests and employees.
• Reading and writing abilities are used often when completing paperwork, logging issues/complaints/requests/ information updates, etc.
• Basic math skills are used frequently when handling cash or credit.
• Problem-solving, reasoning, motivating, and training abilities are often used.
• Have the ability to work a flexible schedule including nights, weekends and/or holidays.

Amazing Benefits At A Glance:

• Team Driven and Values Based Culture
• Vacation & Holiday Pay
• Same-day pay available
• Employee Assistance Program
• Reduced Room Rates throughout the portfolio
• Third Party Perks (Movie Tickets, Attractions, Other)