Hospitality Sales Coordinator: Events & Client Relations

Quorum Hospitality; Mesa (AZ); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Health Benefits

Holidays & Paid Time Off

401(k) Retirement Plan

Education Program

Hotel Travel Discounts

Daily Pay

Job summary

Quorum Hospitality in Mesa, AZ is seeking a Sales Coordinator to support our Sales team and ensure seamless execution of small events and group bookings. You’ll handle administrative tasks, qualify leads, prepare contracts, and maintain client communication.

You will coordinate meetings, build a client pipeline, assist with site visits, and support promotions and billing to deliver exceptional guest experiences.

Qualifications

• 1+ year of sales or administrative experience in hospitality.
• A high school diploma or equivalent is required; a 2 to 4-year college degree is a plus.
• Must be proficient with Windows operating systems. Familiarity with sales software is preferred.

Responsibilities

• Manage the organization of sales files, client inquiries, and leads.
• Handle incoming inquiry calls and ensure they are addressed professionally and promptly.
• Assist with preparing sales contracts, banquet event orders, and client communication, keeping everything accurate and up to date.
• Coordinate small meetings and groups, ensuring all logistics, rooming lists, and guarantees are taken care of.
• Actively call on clients, build a pipeline, and generate new leads for the hotel’s catering services
• Oversee meetings and events to ensure guest satisfaction and process final billing.
• Help with creative projects, including invitations, special events, and promotions.
• Provide support for site inspections and client visits, ensuring all arrangements are handled professionally.
• Assist in maintaining supplies and promotional materials for the sales team.
• Occasionally assist with hotel operations during high-demand times or staffing shortages.
• Other duties as assigned.

Skills

Sales experience

Administrative tasks

Client communication

Lead qualification

Event coordination

Education

High school diploma

College degree preferred

Tools

Windows

CRM software

Job description

Quorum Hospitality in Mesa, AZ is seeking a Sales Coordinator to support our Sales team and ensure seamless execution of small events and group bookings. You’ll handle administrative tasks, qualify leads, prepare contracts, and maintain client communication.

You will coordinate meetings, build a client pipeline, assist with site visits, and support promotions and billing to deliver exceptional guest experiences.