Hospitality Event Sales Coordinator

Queenstown Harbor Golf Resort; Queenstown (MD); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive salary based on experience

Growth opportunities within VIVÂMEE

Collaborative and values‑drivenculture

Unique, high‑end event environment

Job summary

Queenstown Harbor Golf Resort is seeking a detail‑oriented Sales Administrator to support the Wedding, Corporate, and Social Event Sales teams. You will manage contracts, proposals, BEOs, floor plans, and client records, ensuring accurate CRM data and timely communications.

The ideal candidate is organized, customer‑focused, and able to handle multiple priorities in a fast‑paced hospitality environment, contributing to revenue growth and successful client events.

Qualifications

• Minimum of 2 years of administrative, sales support, event coordination, hospitality, or related experience.
• Experience supporting wedding, corporate, social event, catering, or hospitality sales teams preferred.
• Strong proficiency with Microsoft Office and CRM/event management software.

Responsibilities

• Provide administrative support to Wedding, Corporate, and Social Event Sales Managers.
• Prepare, update, and maintain contracts, proposals, Banquet Event Orders, floor plans, and event documentation.
• Manage and maintain accurate client records within CRM and event management systems.
• Coordinate client meetings, tastings, site tours, walkthroughs, and planning appointments.
• Track event details, menu selections, enhancements, upgrades, rental orders, and special requests.
• Communicate event updates and changes to operational departments.
• Generate sales activity, booking, forecasting, and revenue reports.
• Assist with deposit tracking, invoicing coordination, and payment follow-up.
• Support internal event meetings and ensure timely distribution of event information.
• Provide post‑event administrative support, including client follow‑up and feedback collection.
• Maintain organized records and ensure compliance with company policies and procedures.
• Support special events, bridal shows, open houses, and networking events as needed.

Skills

Excellent organizational skills

Multitasking

Strong written and verbalCommunication

Team collaboration

Detail-oriented

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

CRM system

Event management software

Job description

Queenstown Harbor Golf Resort is seeking a detail‑oriented Sales Administrator to support the Wedding, Corporate, and Social Event Sales teams. You will manage contracts, proposals, BEOs, floor plans, and client records, ensuring accurate CRM data and timely communications.

The ideal candidate is organized, customer‑focused, and able to handle multiple priorities in a fast‑paced hospitality environment, contributing to revenue growth and successful client events.