Hospitality Sales Coordinator — Elevate Client Wins

Hei Hotels Inc.; Wild Ridge (TX); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

401(k) with match

Hotel room discounts

Pet insurance through ASPCA

Medical and dental coverage through A/

Vision insurance through EyeMed

Paid time off (vacation/sick/holiday)

Job summary

HEI Hotels and Resorts is seeking an organized Sales Administrative Assistant in The Woodlands, TX. You will support the Sales Team, handle inquiries, prepare contracts, and maintain documentation. This role involves VIP reservations coordination and cross‑department collaboration to ensure accurate, timely service.

Experience in hotel or hospitality admin is valued. Proficiency with Microsoft Office, strong communication, and professional presence are essential for success.

Qualifications

• Hotel experience preferred.
• Basic administrative knowledge and etiquette.
• Ability to input information accurately using computer systems.
• Strong verbal and written communication skills.

Responsibilities

• Help Sales Manager by acting as liaison with clients in their absence.
• Take booking inquiries by phone and prepare paperwork.
• Enter data and generate contracts, forms and memos.
• Answer calls clearly, direct requests and record messages for staff.
• Distribute documents to staff and coordinate with departments.
• Organize, file and retrieve essential records for departmental operations.
• Handle VIP reservations and upgrades in coordination with other teams.
• Attend to attendance and perform other duties as assigned.

Skills

Hotel experience

Administrative skills

Microsoft Office

Communication skills

Tools

Microsoft Office Suite

Job description

HEI Hotels and Resorts is seeking an organized Sales Administrative Assistant in The Woodlands, TX. You will support the Sales Team, handle inquiries, prepare contracts, and maintain documentation. This role involves VIP reservations coordination and cross‑department collaboration to ensure accurate, timely service.

Experience in hotel or hospitality admin is valued. Proficiency with Microsoft Office, strong communication, and professional presence are essential for success.