Hospitality Purchasing & Receiving Specialist

Coury Hospitality; Grapevine (TX); On-site; USD 34,000 - 45,000; Full time

Job summary

Coury Hospitality seeks a Purchasing and Receiving Clerk to ensure smooth procurement for Hotel Vin and other properties in Grapevine. You will process orders, receive deliveries, and maintain precise records to support budget and guest service goals.

Responsibilities include vendor negotiation, inventory tracking, and coordination with Finance for timely payments. This role emphasizes accuracy, safety, and teamwork within a fast‑paced hospitality environment.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 1–3 years of experience in purchasing, receiving, or inventory management, preferably in hospitality, food service, or retail.
• Knowledge of procurement processes, vendor relations, and inventory systems.
• Strong attention to detail, organizational skills, and ability to multitask.
• Proficiency in Microsoft Office Suite and inventory management software.
• Ability to lift and move inventory as needed (typically 30–50 lbs).
• Excellent communication and interpersonal skills.

Responsibilities

• Process purchase orders in accordance with property needs, budget, and Coury Hospitality procurement policies.
• Identify and establish relationships with vendors, negotiate prices and delivery terms while ensuring quality standards.
• Track order status and proactively resolve issues such as backorders, delays, or discrepancies.
• Maintain accurate purchasing records and assist with audits and inventory reconciliation.
• Receive incoming deliveries, verifying quantities, quality, and specifications against purchase orders.
• Inspect items for damage, expiration dates, and compliance with Coury Hospitality standards.
• Ensure proper storage of inventory according to safety and operational guidelines.
• Maintain accurate receiving logs and update inventory management systems in real-time.
• Communicate effectively with department heads to anticipate inventory needs.
• Coordinate with Finance for invoice approvals and timely vendor payments.
• Report any discrepancies, shortages, or quality issues to management promptly.
• Adhere to Coury Hospitality’s standards for cleanliness, safety, and efficiency in receiving and storage areas.
• Participate in continuous improvement initiatives to streamline procurement and inventory processes.
• Support team members and contribute to a positive, guest‑focused work environment.

Skills

Attention to detail

Communication skills

Multitasking

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office Suite

Inventory management software

Job description

Coury Hospitality seeks a Purchasing and Receiving Clerk to ensure smooth procurement for Hotel Vin and other properties in Grapevine. You will process orders, receive deliveries, and maintain precise records to support budget and guest service goals.

Responsibilities include vendor negotiation, inventory tracking, and coordination with Finance for timely payments. This role emphasizes accuracy, safety, and teamwork within a fast‑paced hospitality environment.