Hospitality Procurement Specialist

Maya Hospitality Group Inc; Charlotte (NC); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Employer-paid Life Insurance

401K with Employer Contribution

Hotel discounts

Paid Time Off

Job summary

Maya Hotels in Charlotte, NC is hiring a Purchasing Coordinator to oversee procurement across our hotel portfolio and ensure purchasing aligns with brand standards and budgets, while supporting guest satisfaction.

You will source, evaluate, and negotiate with suppliers, issue purchase orders, monitor inventory, and collaborate with General Managers and department heads to ensure accuracy and timely deliveries.

Qualifications

• Associate’s degree in Business, Finance, or Hospitality preferred; equivalent experience considered.
• 2+ years of experience in purchasing, procurement roles, or supply chain; hospitality or multi-property experience preferred.
• Proficiency in Microsoft Office Suite and hospitality procurement systems (BirchStreet, Coupa, HotSOS); accounting software (Bill.com or similar) preferred by not required.

Responsibilities

• Source, evaluate, and negotiate with suppliers to secure pricing, quality, and delivery terms.
• Issue and manage purchase orders for all goods, services, and capex across properties.
• Monitor inventory levels to anticipate purchasing needs and prevent overstocking.
• Coordinate with department managers to validate purchase requests for accuracy, budget alignment, and operational necessity.
• Track all incoming orders, ensuring timely delivery and resolving discrepancies.
• Provide ongoing procurement support to General Managers and department heads, including vendor relations and product sourcing guidance.
• Oversee direct-to-site and bulk equipment orders to ensure accurate distribution.
• Assist in annual budgeting by preparing procurement forecasts and capital expenditure inputs.
• Obtain, review and compare quotes for recurring and project-based services; ensure completeness and comparability.

Skills

Negotiation

Vendor relations

Procurement

Budgeting

Inventory management

Education

Associate degree in Business/Finance/Hospitality

Tools

BirchStreet

Coupa

HotSOS

Bill.com

Job description

Maya Hotels in Charlotte, NC is hiring a Purchasing Coordinator to oversee procurement across our hotel portfolio and ensure purchasing aligns with brand standards and budgets, while supporting guest satisfaction.

You will source, evaluate, and negotiate with suppliers, issue purchase orders, monitor inventory, and collaborate with General Managers and department heads to ensure accuracy and timely deliveries.