Hospitality Events Sales Administrator

KENT ISLAND RESORT; Stevensville (MD); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Collaborative culture

High-end events

Job summary

Kent Island Resort, part of the VIVÂMEE Hospitality Signature Collection, is a historic waterfront destination delivering weddings, corporate retreats, and curated events.

The Sales Administrator provides administrative and operational support to the Wedding, Corporate, and Social Event Sales teams, managing contracts, BEOs, CRM data, and client communications to ensure a seamless experience from booking to execution.

Qualifications

• Minimum of 2 years of administrative, sales support, event coordination, hospitality, or related experience.
• Experience supporting wedding, corporate, social event, catering, or hospitality sales teams preferred.
• Strong proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.

Responsibilities

• Provide administrative support to Wedding, Corporate, and Social Event Sales Managers.
• Prepare, update, and maintain contracts, proposals, BEOs, floor plans, and event documentation.
• Manage and maintain accurate client records within CRM and event management systems.
• Coordinate client meetings, tastings, site tours, walkthroughs, and planning appointments.
• Track event details, menu selections, enhancements, upgrades, rental orders, and special requests.
• Communicate event updates and changes to operational departments.
• Generate sales activity, booking, forecasting, and revenue reports.
• Assist with deposit tracking, invoicing coordination, and payment follow-up.
• Support internal event meetings and ensure timely distribution of event information.
• Provide post-event administrative support, including client follow-up and feedback collection.
• Maintain organized records and ensure compliance with company policies and procedures.
• Support special events, bridal shows, open houses, and networking events as needed.

Skills

Microsoft Office Suite

CRM systems

Event coordination

Attention to detail

Time management

Communication skills

Team collaboration

Education

High school diploma or equivalent

Tools

CRM software

Event management software

Microsoft Excel

Job description

Kent Island Resort, part of the VIVÂMEE Hospitality Signature Collection, is a historic waterfront destination delivering weddings, corporate retreats, and curated events.

The Sales Administrator provides administrative and operational support to the Wedding, Corporate, and Social Event Sales teams, managing contracts, BEOs, CRM data, and client communications to ensure a seamless experience from booking to execution.