Hospitality-Driven Office & Admin Coordinator

Indyhunger; Indianapolis (IN); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

401K with employer match

PTO – prorated during the first year

Paid parking

Job summary

The Administrative Services Coordinator at Indiana Association of REALTORS® oversees daily office operations, delivering exceptional member and guest service while supporting all departments with administrative tasks. This role requires a professional appearance, strong organization, and teamwork to keep the REALTOR Building welcoming and efficient.

Hours are Monday–Friday, 8:30 a.m. to 5:00 p.m., with potential for occasional evening work; benefits include health insurance, 401K, and paid

Qualifications

• Excellent customer service and communication skills.
• Professional appearance and positive attitude.
• Strong organizational skills with attention to detail.
• Ability to manage multiple priorities in a fast-paced office.
• Proficiency with Microsoft Office and general office technology.
• Self-motivated, dependable, and adaptable.
• Ability to work independently while collaborating with a team.

Responsibilities

• Greet members and visitors professionally and welcoming.
• Answer calls promptly and courteously.
• Receive and distribute mail and deliveries.
• Assist visitors with directions and general information about the REALTOR Building.
• Stock and maintain snacks, beverages, coffee stations, and supplies.
• Monitor and replenish office and kitchen supplies.
• Help maintain clean, organized reception and common areas.
• Assist with meeting room preparation and light event support.
• Provide administrative assistance to all departments.
• Assist with data entry, filing, copying, scanning, mailings, and document preparation.
• Support special projects and organizational initiatives.
• Work with Senior Staff on priority projects across the organization.
• Collaborate with staff to support member service excellence.

Skills

Customer service

Communication

Organization

Multitasking

MS Office

Independence

Team collaboration

Tools

Microsoft Office

Job description

The Administrative Services Coordinator at Indiana Association of REALTORS® oversees daily office operations, delivering exceptional member and guest service while supporting all departments with administrative tasks. This role requires a professional appearance, strong organization, and teamwork to keep the REALTOR Building welcoming and efficient.

Hours are Monday–Friday, 8:30 a.m. to 5:00 p.m., with potential for occasional evening work; benefits include health insurance, 401K, and paid