Hospitality-Driven Administrative Coordinator

Green Thumb Industries; Rock Island (IL); On-site; USD 28,000 - 36,000; Full time

Job summary

Green Thumb Industries in Rock Island, IL, seeks an Administrative Coordinator to support market leadership and operations with a friendly, organized approach. You will manage calendars, communications, and guest reception while helping keep the facility running smoothly.

The role demands strong multi-tasking, excellent written and verbal communication, and the ability to work independently and with a team. Cannabis-industry experience is not required, but compliance is essential.

Qualifications

• 2 years of experience in an administrative role.
• Excellent professional verbal and written communication skills.
• Capacity to multi-task and stay organized in a fast-paced environment.
• Proven ability to work within a team environment and support colleagues.

Responsibilities

• Assist management with ongoing projects as assigned, balancing short and long-term deadlines.
• Answer phone calls and take detailed messages - naturally friendly, outgoing, confident, extroverted
• Welcome our guests, sign them in/out, escort them into conference rooms - has an instinctually hospitable nature
• Write and distribute email, correspondence memos, letters, faxes and forms
• Ensure efficient and smooth day-to-day operation of facility
• Maintain various logs and files including visitor logs, vendor contacts, missed punches, vehicle maintenance, training, security equipment
• Sign for, schedule and accept deliveries, ensure accuracy of orders
• Create detailed, accurate calendar appointments for management and internal meetings on shared calendars
• Perform daily, weekly and monthly security checklists
• Maintain supply inventory and keep all areas stocked on a regular basis (paper goods, printing areas, groceries, restrooms and dry storage)
• Keep common areas clean and tidy, including reception, meeting rooms, and kitchen
• Facilitate group lunch set-up and light trash removal
• Light data entry and proofreading/polishing internal and external documents
• Creation of Power Points and/ or reports for distribution
• Provide general support to visitors and act as the point of contact for internal and external clients
• Submit and reconcile expenses to include blue bird reports and petty cash
• Any other task as assigned

Skills

Multitasking

Calendar management

Customer service

Communication skills

Hospitality experience

Teamwork

Detail-oriented

Tools

PowerPoint

Microsoft Office

Excel

Job description

Green Thumb Industries in Rock Island, IL, seeks an Administrative Coordinator to support market leadership and operations with a friendly, organized approach. You will manage calendars, communications, and guest reception while helping keep the facility running smoothly.

The role demands strong multi-tasking, excellent written and verbal communication, and the ability to work independently and with a team. Cannabis-industry experience is not required, but compliance is essential.