Hospitality Accounts Payable Specialist

Highgate; Dallas (TX); On-site; USD 25,000 - 39,000; Full time

Job summary

The Joule Dallas, a Highgate Hotels property, seeks an Accounts Payable Clerk to ensure accurate processing of hotel accounts payable, daily cash reconciliation, and related accounting duties. This role supports the financial integrity of the property by recording, reviewing, and reconciling invoices, payments, deposits, and documentation.

Responsibilities include matching invoices to POs, obtaining approvals, entering transactions, maintaining vendor files, and assisting with month-end accruals

Qualifications

• High School diploma or equivalent and/or related experience in a hotel or a related field preferred.
• College courses in an associate field preferred.
• Must be proficient in Windows, Company approved spreadsheets and word processing
• Must be proficient with Birchstreet system.
• Must be able to effectively communicate both verbally and written, with all levels of employees and guests.

Responsibilities

• Process vendor invoices accurately and in a timely manner, ensuring appropriate documentation, approvals, coding, and supporting information are provided.
• Review invoices for accuracy, including quantities, pricing, taxes, payment terms, purchase orders, receiving documentation, and appropriate departmental coding.
• Match invoices to purchase orders and receiving records in accordance with established procedures.
• Obtain appropriate management approval for invoices and investigate discrepancies prior to payment.
• Enter invoices and related transactions into the hotel's accounting system.
• Maintain accurate vendor files and ensure vendor information is properly documented.
• Prepare accounts payable checks, ACH payments, and other approved payment requests.
• Monitor vendor statements and reconcile outstanding balances.
• Research and resolve invoice discrepancies, duplicate invoices, missing documentation, and payment issues.
• Maintain an organized accounts payable filing system and ensure documentation is retained in accordance with hotel and company requirements.
• Assist with month-end accounts payable accruals and reporting.
• Perform daily reconciliation of hotel cash receipts, credit card transactions, checks, and other forms of payment.
• Reconcile daily cashier reports and deposits from Front Office, Food & Beverage, Spa, Retail, and other revenue-generating departments as applicable.
• Verify that daily deposits agree with system-generated reports and supporting documentation.
• Review cash overages and shortages and ensure discrepancies are properly documented and investigated.
• Perform other duties as requested by management.

Education

High School diploma or equivalent

College courses in an associate field

Tools

Birchstreet system

Windows

Spreadsheets and word processing

Job description

The Joule Dallas, a Highgate Hotels property, seeks an Accounts Payable Clerk to ensure accurate processing of hotel accounts payable, daily cash reconciliation, and related accounting duties. This role supports the financial integrity of the property by recording, reviewing, and reconciling invoices, payments, deposits, and documentation.

Responsibilities include matching invoices to POs, obtaining approvals, entering transactions, maintaining vendor files, and assisting with month-end accruals