Hospitality Accounting Coordinator

Pacific Hospitality Group; Napa (CA); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Retirement benefits

Resort and employee discounts

Job summary

Meritage Resort & Spa in Napa, California, seeks an Accounting Coordinator to provide essential administrative and accounting support to the Finance Department. The role covers accounts payable/receivable, cash handling, and month-end closing, working onsite Monday to Friday, 8:00 am–5:00 pm.

The ideal candidate is organized, detail-oriented, and capable of handling confidential information in a fast-paced hospitality environment. Prior resort or hotel accounting experience is a plus.

Qualifications

• High school diploma or equivalent required; college coursework or degree in Accounting, Finance, Business, or a related field preferred.
• 1–2 years of accounting, bookkeeping, administrative, or related experience preferred.
• Previous hotel, resort, restaurant, or hospitality accounting experience is a plus.
• Basic understanding of accounting principles and financial procedures.
• Proficiency with Microsoft Office, HMS, Silverware, Sertify, Delphi
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to work independently while also functioning effectively as part of a team.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide daily administrative and accounting support to the Finance Department.
• Process, organize, and maintain invoices, receipts, deposits, expense reports, and other financial documentation.
• Assist with accounts payable functions, including invoice entry, coding, matching, and payment processing.
• Assist with accounts receivable activities, including posting payments, researching balances, and maintaining customer accounts.
• Perform daily cash and credit card reconciliations and investigate discrepancies.
• Assist with the review and reconciliation of hotel, restaurant, spa, events, and other resort revenue.
• Enter accounting data accurately into the appropriate financial systems.
• Assist with bank, credit card, general ledger, and other account reconciliations.
• Prepare and maintain spreadsheets, reports, and supporting schedules.
• Assist with month-end and year-end closing procedures.
• Research and resolve discrepancies in financial transactions and account balances.
• Maintain organized and accurate accounting files and records.
• Assist with the preparation of documentation for internal and external audits.
• Respond to accounting inquiries from resort departments, vendors, and other business partners in a timely and professional manner.
• Maintain confidentiality of financial, employee, vendor, and company information.
• Follow established accounting policies, procedures, and internal controls.
• Provide support for special accounting projects and other duties as assigned.

Skills

Attention to detail

Organization

Time management

Communication

Interpersonal skills

Team collaboration

Discretion with confidential info

Education

High school diploma required; accounting/finance coursework preferred

Tools

Microsoft Office

HMS

Silverware

Sertify

Delphi

Job description

Meritage Resort & Spa in Napa, California, seeks an Accounting Coordinator to provide essential administrative and accounting support to the Finance Department. The role covers accounts payable/receivable, cash handling, and month-end closing, working onsite Monday to Friday, 8:00 am–5:00 pm.

The ideal candidate is organized, detail-oriented, and capable of handling confidential information in a fast-paced hospitality environment. Prior resort or hotel accounting experience is a plus.