Hospital Coordinator

OKC-OMS; Oklahoma City (OK); On-site; USD 42,000 - 64,000; Full time

Job summary

Okc-Oms is seeking a Hospital Coordinator to support coordination of hospital-based surgical procedures within our oral and maxillofacial surgery practice. The role acts as a liaison among surgeons, hospital staff, patients, and clinical teams to ensure cases are prepared and coordinated efficiently.

The ideal candidate will have proactive, dependable work habits, the ability to manage multiple priorities, and excellent attention to detail to ensure a seamless patient experience.

Qualifications

• 3+ years of administrative or clinical coordination experience in a dental/oral surgery setting.
• Experience with hospital scheduling, surgical workflows, or preoperative coordination.
• Excellent communication and interpersonal skills to coordinate with surgeons, hospital staff, patients, and referring providers.
• Proficiency with electronic health records (EHR) and medical documentation.
• Working knowledge of HIPAA regulations and patient confidentiality.

Responsibilities

• Coordinate surgical materials and patient-specific needs.
• Prepare patient education materials and facilitate communication throughout the surgical process.
• Maintain accurate surgical documentation and verify preoperative requirements.
• Support practice growth through referral relationship management and marketing outreach.
• Visit referring offices and assist with promotional campaigns.

Skills

Strong organizational skills

Excellent communication

Attention to detail

Multi-tasking

Tools

EHR systems

Medical documentation

Office software

Job description

We are seeking a highly organized and detail-oriented Hospital Coordinator to support the coordination of hospital-based surgical procedures within our oral and maxillofacial surgery practice. This position serves as a key liaison between surgeons, hospital personnel, patients, and clinical teams to ensure surgical cases are thoroughly prepared and coordinated. Responsibilities include maintaining accurate surgical documentation, verifying preoperative requirements, coordinating surgical materials and patient-specific needs, preparing patient education materials, and facilitating communication throughout the surgical process. The ideal candidate is proactive, dependable, and able to manage multiple priorities while maintaining exceptional attention to detail and supporting a seamless patient experience.

Additionally, this role supports practice growth through referral relationship management and marketing outreach. Responsibilities include visiting referring offices, coordinating appreciation initiatives, and assisting with the development and distribution of creative educational campaigns and promotional materials.

• 3+ years of administrative or clinical coordination experience in a dental, oral surgery, or healthcare setting preferred.

• Experience with hospital scheduling, surgical workflows, or preoperative coordination strongly preferred.

• Strong organizational skills with exceptional attention to detail and the ability to manage multiple surgical cases simultaneously.

• Excellent communication and interpersonal skills with the ability to coordinate effectively with surgeons, hospital staff, patients, and referring providers.

• Proficiency with electronic health records (EHR), medical documentation, and standard office technology.

• Working knowledge of HIPAA regulations, patient confidentiality, and medical terminology.