Hospital Administrative Assistant – Scheduling, Communications & Docs

Encompass Health; Huntington (WV); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

Generous paid time off

Tuition reimbursement

Company-matching 401(k)

Flexible spending accounts

Job summary

Encompass Health is seeking an Administrative Assistant to support hospital leadership and streamline administrative processes. The role focuses on managing documents, organizing files, coordinating meetings, travel, and calendar schedules while ensuring clear hospital-wide communication and efficient operations.

The ideal candidate will handle visitor inquiries, relay messages, and maintain confidential records with strong MS Office skills and a professional communication style.

Qualifications

• Typing proficiency with speed and accuracy; 10-key demonstrated.
• Clear, effective written and verbal communication with staff and visitors.
• Proficiency with Microsoft Office products (Word, Excel, Outlook).
• Ability to handle confidential documents and maintain organized records.

Responsibilities

• Manage visitor and telephone inquiries and route to the appropriate contacts.
• Relay messages, respond to routine inquiries, and ensure timely correspondence.
• Support word processing tasks, including reports and charts.
• Coordinate meetings, travel arrangements, and maintain supervisors' calendars.
• Maintain filing systems and organize documents and correspondence.
• Attend meetings to take, prepare, and distribute minutes as required.

Skills

Typing proficiency

Communication skills

MS Office familiarity

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Encompass Health is seeking an Administrative Assistant to support hospital leadership and streamline administrative processes. The role focuses on managing documents, organizing files, coordinating meetings, travel, and calendar schedules while ensuring clear hospital-wide communication and efficient operations.

The ideal candidate will handle visitor inquiries, relay messages, and maintain confidential records with strong MS Office skills and a professional communication style.