Hospice Team Coordinator

Holisticare Hospice; Wyomissing (Berks County); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Career path program

Paid time off & holidays

Tuition reimbursement

Wellness programs

401(k) matching

Job summary

Holisticare Hospice is seeking a Team Assistant to provide essential office and administrative support, acting as a key contact for internal team members, patients, families, and external partners. You will help coordinate daily schedules, manage patient charts, and ensure accurate medical records while upholding dignity and compassion in end-of-life care.

Join a mission-driven team that values organization, professionalism, and attention to detail, with comprehensive benefits and opportunities

Qualifications

• High School Diploma or GED required.
• Minimum of two (2) years experience of clerical and administrative experience in a healthcare setting required (hospice experience preferred).
• Proficient with Microsoft Office or related software and able to type 60 words per minute.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Ability to take initiative, set priorities, multitask and organize work. Must be self-motivated and detail oriented.

Responsibilities

• Coordinate and manage daily schedules for all team members, helping ensure patients and families receive timely, compassionate, and uninterrupted care.
• Maintain and update patient assignment lists to support thoughtful care coordination and team accountability.
• Accurately enter patient care data, establish patient charts, and maintain complete medical records that uphold the dignity, safety, and continuity of patient care.
• Communicate patient discharges, transfers, and changes in condition to staff promptly, supporting informed clinical decisions and seamless transitions.
• Process telephone prescriptions by logging and forwarding orders for physician signatures, maintaining tickler files to ensure timely completion and regulatory compliance
• Prepare and support interdisciplinary group (IDG) meetings by organizing materials, documenting meeting minutes, and distributing care updates to attending physicians
• Track, order, and maintain office and medical supplies so care teams are fully equipped to focus on patients rather than logistics
• Monitor and audit clinical documentation within the electronic medical record to ensure accuracy, completeness, and compliance with hospice, state, and federal standards
• Demonstrate knowledge of hospice policies and licensing regulations, contributing to a culture of accountability, quality, and compassionate care

Skills

Microsoft Office

Typing 60 wpm

Interpersonal skills

Education

High School Diploma or GED

Job description

Holisticare Hospice is seeking a Team Assistant to provide essential office and administrative support, acting as a key contact for internal team members, patients, families, and external partners. You will help coordinate daily schedules, manage patient charts, and ensure accurate medical records while upholding dignity and compassion in end-of-life care.

Join a mission-driven team that values organization, professionalism, and attention to detail, with comprehensive benefits and opportunities