Hospice Team Coordinator

Kline Galland; Seattle (WA); On-site; USD 30,307 - 49,593; Full time

Job summary

Kline Galland Hospice seeks a detail-oriented Hospice Team Coordinator to support the interdisciplinary team and maintain smooth day-to-day operations. This non-clinical role emphasizes administrative, operational, and regulatory tasks to ensure quality patient care delivery.

You will help with scheduling, onboarding, reporting, and documentation, serving as a back-up for payroll and office management duties to maintain continuity of operations.

Responsibilities

• Provide day-to-day administrative support to hospice leadership and team members.
• Maintain operational tracking systems, reports, departmental resources, and shared tools.
• Prepare hospice invoices and support billing-related administrative functions.
• Provide backup support for payroll-related processes.
• Assist with special projects and workflow coordination.
• Assist with scheduling visit requests across hospice disciplines.
• Coordinate and communicate daily schedule changes.
• Support care coordination activities to ensure efficient service delivery.
• Collaborate with team members to resolve scheduling and workflow concerns.
• Prepare clinical bags, forms, and orientation materials for new employees.
• Coordinate orientation schedules in partnership with hospice leadership.
• Initiate technology access requests

Job description

Job Details

Job Location: Seattle, WA 98108

Position Type: Full Time

Salary Range: $30.00 - $36.00 Hourly

Job Category: Admin - Clerical

Kline Galland Hospice is seeking an organized, detail-oriented, and compassionate Hospice Team Coordinator to support our interdisciplinary hospice team. This is a non-clinical administrative role that plays a key part in ensuring smooth daily operations, regulatory compliance, quality initiatives, and coordinated patient care delivery.

If you thrive in a fast-paced healthcare environment, enjoy problem-solving, and take pride in keeping processes organized and efficient, we'd love to hear from you.

The Hospice Team Coordinator provides administrative, operational, quality, and compliance support to hospice leadership and team members. This role assists with scheduling coordination, onboarding activities, reporting, documentation management, quality improvement initiatives, and regulatory compliance monitoring.

The Coordinator maintains key tracking systems, supports workflow efficiency, facilitates communication across the hospice program, and serves as a backup resource for Intake and selected Office Manager responsibilities to help ensure continuity of operations.

What You'll Do

Administrative & Operational Support

• Provide day-to-day administrative support to hospice leadership and team members.
• Maintain operational tracking systems, reports, departmental resources, and shared tools.
• Prepare hospice invoices and support billing-related administrative functions.
• Provide backup support for payroll-related processes.
• Assist with special projects and workflow coordination.

Scheduling & Care Coordination Support

• Assist with scheduling visit requests across hospice disciplines.
• Coordinate and communicate daily schedule changes.
• Support care coordination activities to ensure efficient service delivery.
• Collaborate with team members to resolve scheduling and workflow concerns.

New Hire & Team Support

• Prepare clinical bags, forms, and orientation materials for new employees.
• Coordinate orientation schedules in partnership with hospice leadership.
• Initiate technology access requests