Hospice Office Scheduler

Affinity Hospice Management LLC; Sarasota (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Affinity Hospice Management LLC is seeking an Intake Coordinator to lead the patient intake team, coordinate with marketing, clinical staff, and referral sources, and ensure smooth transitions into hospice care.

The role requires supervision experience, healthcare background, and familiarity with insurance verification and CHAP regulations. A high school diploma and Google Drive proficiency are preferred.

Qualifications

• High School Diploma required; College degree preferred.
• Proficient in Google Drive/Sheets/Docs preferred.
• Minimum of three years in health care, preferably in home care operations.
• Demonstrated ability to supervise and direct professional and administrative personnel.
• Ability to market aggressively and deal tactfully with customers and the community.
• Knowledge of corporate business management, governmental regulations, CHAP standards, and private payer practices.
• Demonstrates good communications, negotiation, and public relations skills.
• Shows autonomy, organization, assertiveness, flexibility and cooperation in performing job responsibilities.

Responsibilities

• Directs all daily patient referral and intake operations including oversight of intake policies.
• Enters referral/patient information into EMR and other systems as needed.
• Coordinates with referral sources, marketing and clinical teams for patient transition into hospice care.
• Ensures compliance with state, federal, and CHAP referral/intake requirements.
• Implements improved work methods to admit patients per policy.
• Maintains positive relationships with current and potential referral sources.
• Oversees insurance verification and authorization processes.
• Maintains knowledge of contractual relationships and ensures admissions per contract provisions.
• Assists referral sources in accessing community resources when services are not provided by Continuum Care.

Skills

Staff supervision

Marketing

Communication

Self-management

Education

High School Diploma

College Degree preferred

Tools

Google Drive

Google Sheets

Google Docs

Job description

JOB DESCRIPTION SUMMARY

Responsible for managing all aspects of the patient intake process including managing the members of the intake team, establishing and maintaining positive relationships with customers and referral sources, responding to customer requests and concerns, and managing the insurance verification and authorization processes.

ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES

1. Directs all daily patient referral and intake operations including providing direct oversight of the establishment and implementation of intake policies.
2. Enters referral/patient information into electronic medical record system and other applications as needed.
3. Coordinates with referral sources, marketing and clinical teams to ensure patient transition into hospice care.
4. Ensures compliance with all state, federal, and CHAP referral/intake regulatory requirements.
5. Directs the implementation of improved work methods and procedures to ensure patients are admitted in accordance with policy.
6. Establishes and maintains positive working relationships with current and potential referral sources.
7. Ensures direct oversight of insurance verification and authorization processes. Job Title/Position: Intake Coordinator
8. Maintains comprehensive working knowledge of Continuum Care's contractual relationships and ensures that patients are admitted according to contract provisions.
9. Maintains comprehensive working knowledge of community resources and assists referral sources in accessing community resources should services not be provided by Continuum Care.

The above statements are intended to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

POSITION QUALIFICATIONS

1. High School Diploma required/ College Degree preferred.
2. Proficient in Google Drive/Sheets/Docs preferred.
3. Minimum of Three (3) years' experience in health care, preferably in home care operations.
4. Demonstrated ability to supervise and direct professional and administrative personnel.
5. Ability to market aggressively and deal tactfully with customers and the community.
6. Knowledge of corporate business management, governmental regulations, CHAP standards, and private payer practices.
7. Demonstrates good communications, negotiation, and public relations skills.
8. Demonstrates autonomy, organization, assertiveness, flexibility and cooperation in performing job responsibilities.