Hospice Intake/Scheduler

A Path of Care Hospice; Hugo (OK); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Short- and Long-Term Disability

Six paid holidays

PTO accrual

401(k)

Life Insurance

Flexible scheduling

Job summary

A Path of Care Hospice is seeking a full-time Intake Coordinator / Scheduler (LPN preferred) in Hugo, OK. The role supports patient care coordination, documentation, and scheduling with a focus on accuracy and confidentiality.

This position offers a competitive wage, comprehensive benefits, and flexible scheduling while supporting patients and families in a home-based care model.

Qualifications

• Associate degree in a related health or financial field.
• LPN preferred.
• Minimum of 2 years of experience in medical records or healthcare billing.
• Proficiency with Word, Excel, and email.
• Strong organizational skills and excellent phone communication.
• Ability to multitask in a fast-paced environment.
• Friendly, positive demeanor and ability to work independently or as part of a team.
• Ability to handle confidential information with discretion.

Responsibilities

• Intake coordination: ensure face-to-face documentation is completed within required timeframes.
• Process referrals from referral through start of care promptly and accurately.
• Follow up with physician offices to obtain records, discharge instructions, and medication lists.
• Collaborate with billing to release held claims and resolve missing documentation issues.
• Assist with general office duties such as answering phones and distributing mail.
• Serve as backup scheduler and assist with entering referrals.
• Scheduling: coordinate patient visit schedules prioritizing patient needs; ensure appropriate coverage.
• Manage on-call rotation tracking and notify management if a visit cannot be completed.

Skills

Word

Excel

Email

Phone communication

Organizational skills

Multitasking

Education

Associate degree in a related health or financial field

LPN preferred

Job description

Intake Coordinator / Scheduler (LPN Preferred)

A Path of Care Health - Hugo, OK

A Path of Care Health in Norman, OK is seeking a full‑time Intake Coordinator / Scheduler (LPN preferred) to support our healthcare office. If you are detail‑oriented, organized, and passionate about meaningful work that supports patients and their families, this role may be an excellent fit.

This position offers a competitive wage based on experience and a strong benefits package, including medical, dental, vision, short‑and long‑term disability, six paid holidays, PTO accrual, a 401(k), life insurance, and flexible scheduling.

About A Path of Care Hospice

A Path of Care Hospice provides skilled, compassionate care that allows patients to remain safely and comfortably in their homes. Working closely with physicians, our nurses, therapists, and aides follow individualized care plans designed to meet each patient's unique needs.

We are guided by our core values of credibility, accountability, responsiveness, and empathy (CARE). Our team works hard to earn the trust of patients and families, respond quickly to their needs, and bring comfort and dignity to every interaction. We are committed to creating a supportive workplace where employees can grow professionally and build long‑lasting, meaningful careers.

What You'll Do

Intake Coordination

• Ensure face‑to‑face documentation is completed within required timeframes
• Complete all documentation from referral through start of care
• Follow up with physician offices to obtain necessary records, discharge instructions, and medication lists
• Process referrals accurately and promptly
• Maintain confidentiality and secure records in compliance with state and federal guidelines
• Collaborate with billing to release held claims and resolve missing documentation issues
• Assist with general office duties such as answering phones and distributing mail
• Serve as backup scheduler and assist with entering referrals

Scheduling Responsibilities

• Coordinate patient visit schedules while prioritizing patient needs
• Work closely with managers and staff to ensure appropriate coverage
• Manage on‑call rotation tracking according to policy
• Ensure patients are not seen by multiple clinicians from the same discipline when possible
• Notify management promptly if a scheduled visit cannot be completed
• Run daily and weekly reports and run issues as needed
• Assist with new nurse orientation and participate in training activities
• Support office operations to ensure smooth daily workflow

Your reliability, communication skills, and attention to detail help keep our office running efficiently and ensure patients receive timely, high‑quality care.

Qualifications

• Associate degree in a related health or financial field
• LPN preferred
• Minimum of 2 years of experience in medical records or healthcare billing
• Proficiency with Word, Excel, and email
• Strong organizational skills and excellent phone communication
• Ability to multitask in a fast‑paced environment
• Friendly, positive demeanor and ability to work independently or as part of a team
• Ability to handle confidential information with discretion

Location: 74743