Honolulu Program Coordinator, Family Peace Center

Pacthawaii; Honolulu, Northern (HI, KY); Hybrid; USD 26,000 - 36,000; Full time

Benefits offered by this job

Paid vacation

Paid sick leave

Paid holidays

Medical coverage

401K with employer match

Life insurance

Pet insurance

Job summary

Parents And Children Together in Honolulu is seeking a Program Coordinator to manage the Family Peace Center's administrative operations and client records. This full-time role supports leadership, maintains the electronic client record system, and ensures funder reporting is timely.

Responsibilities include handling intake and referrals, coordinating payments and reimbursements, organizing quarterly reviews, and assisting with budget tracking under the Program Director.

Qualifications

• Two years of administrative or clerical experience required.
• One year in human services preferred.

Responsibilities

• Behave in a manner that supports the agency's mission and follows personnel policies and procedures.
• Assume responsibility for the efficient and well-coordinated functioning of the office, including managing office supplies, equipment inventory, and coordinating repairs and facility maintenance
• Assist program leadership in managing the program’s electronic client record system by monitoring programmatic functions, training staff on system utilization, and ensuring the timely maintenance of accurate record keeping for appropriate quality and presentation.
• Oversee financial administrative tasks, including the collection and logging of client program fees and the reconciliation of purchase orders, travel forms, and mileage reimbursements.
• Coordinate the production and submission of contractually required reporting by identifying and collecting and inputting data needed for funder reports in conjunction with program leadership.
• Manage administrative intake and referral processes, including tracking referrals from agencies and scheduling appointments for assessments and orientations. Foster a welcoming and supportive environment by providing daily in-person and telephone assistance to clients, collecting program fees, coordinating donations, and connecting individuals with appropriate program resources and services.
• Facilitate the coordination of quarterly case record reviews to ensure program compliance and supports program leadership during monitoring visits and satisfaction survey processes
• Assist the Senior Program Director in tracking budget expenditures and ensuring the timely spend down of funds in alignment with grant or contract requirements.

Skills

Administrative experience

Human services experience

Job description

Parents And Children Together in Honolulu is seeking a Program Coordinator to manage the Family Peace Center's administrative operations and client records. This full-time role supports leadership, maintains the electronic client record system, and ensures funder reporting is timely.

Responsibilities include handling intake and referrals, coordinating payments and reimbursements, organizing quarterly reviews, and assisting with budget tracking under the Program Director.