Homebuilding Procurement Coordinator

HistoryMaker Homes; Grapevine (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

HistoryMaker Homes is seeking a Purchasing Coordinator to support Internal Operations by managing bids, reviewing take-offs, and processing job starts for a smooth homebuilding process. The role collaborates with Purchasing, Estimating, Field Managers, Architecture, and Trade Partners to coordinate orders and verify specifications.

The ideal candidate will have a Bachelor’s degree or 3+ years in a related field, strong Newstar and MS Office skills, and a proven ability to organize, communicate,

Qualifications

• Bachelor's degree preferred or 3+ years’ experience in related field (homebuilding industry preferred).
• Experience with Newstar ERP a plus; strong Excel/Office skills required.
• Excellent organizational skills and attention to detail are essential.
• Effective verbal and written communication across departments is needed.

Responsibilities

• Generate and manage purchase orders for new home starts and construction phases.
• Review and maintain takeoffs, budgets, and cost data for accuracy and consistency.
• Assist in vendor setup, contract execution, and scope of work documentation.
• Process and analyze variance purchase orders (VPOs) and resolve discrepancies.
• Coordinate with field teams to ensure timely delivery of materials and services.
• Support bidding processes and vendor negotiations for new communities and product lines.
• Maintain purchasing data in ERP systems (Newstar).
• Perform audits and reconciliations to ensure budget alignment and cost control.
• Collaborate with Estimating and Construction teams to improve operational efficiency
• Review and process Change Orders submitted by both the Design Center and Sales.
• Ensure Trade Partners have necessary documentation in Newstar for each address to complete their duties.
• Review and process Measurement PO’s daily.
• Receive and process necessary invoice requests weekly.

Skills

Multi-tasking

Organizational skills

Verbal & written communication

Team collaboration

Education

Bachelor's degree or 3+ years experience in related field

Tools

Newstar ERP

Microsoft Office

Excel

Outlook

Word

Job description

HistoryMaker Homes is seeking a Purchasing Coordinator to support Internal Operations by managing bids, reviewing take-offs, and processing job starts for a smooth homebuilding process. The role collaborates with Purchasing, Estimating, Field Managers, Architecture, and Trade Partners to coordinate orders and verify specifications.

The ideal candidate will have a Bachelor’s degree or 3+ years in a related field, strong Newstar and MS Office skills, and a proven ability to organize, communicate,