Home Care Scheduler

EMPATHYHANDS HOMECARE LLC; Santa Clarita (CA); On-site; USD 30,307 - 38,572; Part time

Job summary

Empathy Hands Home Care LLC in Santa Clarita, CA, is seeking a Part-Time Home Care Scheduler to join our in-office team. The role coordinates caregiver schedules, matches caregivers to clients, and ensures high-quality care with responsive staffing and excellent client service.

The ideal candidate has at least three years in scheduling or related healthcare administration, strong communication and organizational skills, and proficiency in Microsoft Office and scheduling software.

Qualifications

• Minimum three (3) years of experience in scheduling, staffing coordination, customer service, healthcare, home care, or related administrative role.
• Associate degree or some college coursework preferred; equivalent relevant work experience will be considered.
• Home care scheduling experience is strongly preferred.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
• Proficiency with Microsoft Office and scheduling software; ability to learn quickly.
• Reliable, punctual, and detail-oriented.
• Bilingual English/Spanish preferred.

Responsibilities

• Coordinate daily caregiver schedules to ensure uninterrupted client care.
• Match caregivers with clients based on care needs, availability, skills, and compatibility.
• Respond promptly to caregiver call-offs, schedule changes, and urgent staffing needs.
• Communicate professionally with clients, families, caregivers, referral sources, and office staff.
• Maintain accurate scheduling records, documentation, and employee files.
• Verify caregiver availability, credentials, and compliance before assigning shifts.
• Assist with onboarding coordination and administrative office support.
• Monitor open shifts and proactively secure coverage.
• Maintain confidentiality and comply with HIPAA, company policies, and applicable federal and California employment laws.
• Perform other administrative duties as assigned.

Skills

Scheduling experience

Customer service

Organization

Bilingual (English/Spanish)

Communication skills

Education

Associate degree or some college coursework

Tools

Microsoft Office Suite

Scheduling software

Job description

Home Care Scheduler (Part-Time)

Location: Santa Clarita, CA (In-Office Position)

Schedule: Approximately 25 hours per week, with flexibility to work occasional evenings and weekends as needed.

Join the Empathy Hands Home Care Team!

Empathy Hands Home Care is seeking a compassionate, organized, dependable, and customer-focused Home Care Scheduler to join our growing team. This position is critical to ensuring our clients receive exceptional care by coordinating caregiver schedules, maintaining positive relationships with caregivers and families, and responding quickly to staffing needs.

The Scheduler is often the first point of contact for our clients and caregivers. We are looking for someone who is compassionate, solutions-oriented, and committed to delivering exceptional customer service while supporting our mission of providing high-quality home care.

Essential Job Responsibilities

• Coordinate daily caregiver schedules to ensure uninterrupted client care.
• Match caregivers with clients based on care needs, availability, skills, and compatibility.
• Respond promptly to caregiver call-offs, schedule changes, and urgent staffing needs.
• Communicate professionally and respectfully with clients, families, caregivers, referral sources, and office staff.
• Maintain accurate scheduling records, documentation, and employee files.
• Verify caregiver availability, credentials, and compliance before assigning shifts.
• Assist with onboarding coordination and administrative office support.
• Monitor open shifts and proactively secure coverage.
• Maintain confidentiality and comply with HIPAA, company policies, and applicable federal and California employment laws.
• Perform other administrative duties as assigned.

Minimum Qualifications

• Minimum three (3) years of experience in scheduling, staffing coordination, customer service, healthcare, home care, or a related administrative role.
• Associate degree or some college coursework preferred. Equivalent relevant work experience will be considered.
• Home care scheduling experience is strongly preferred.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and the ability to quickly learn scheduling software and electronic record systems.
• Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information professionally.
• Reliable, dependable, punctual, and detail-oriented.
• Ability to work independently while collaborating effectively with a team.
• Willingness to learn, accept feedback, and adapt to changing priorities.
• Ability to work occasional evenings and weekends as business needs require.
• Reliable transportation and the ability to report to the Santa Clarita office as scheduled.
• Bilingual (English/Spanish) preferred.

The Ideal Candidate

We are looking for someone who is:

• A true people person who enjoys helping others.
• Compassionate, patient, and respectful when interacting with clients, families, and caregivers.
• An excellent team player who works well with others.
• Professional, positive, and solution-oriented.
• Highly organized with exceptional attention to detail.
• Dependable, trustworthy, and accountable.
• Calm under pressure and able to make sound decisions.
• Flexible and willing to assist when unexpected staffing needs arise.
• Committed to providing outstanding customer service.

What We Offer

• Supportive and collaborative work environment.
• Opportunity to make a meaningful difference in the lives of seniors and families.
• Professional growth and learning opportunities.
• Competitive hourly compensation based on experience and qualifications.

Equal Employment Opportunity

Empathy Hands Home Care is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and making employment decisions based on qualifications, merit, and business needs. We consider all qualified applicants without regard to race, color, religion, creed, sex, gender, gender identity or expression, sexual orientation, marital status, national origin, ancestry, age, disability, medical condition, genetic information, military or veteran status, or any other status protected by applicable federal, state, or local law.

Reasonable accommodations will be provided to qualified applicants and employees with disabilities in accordance with applicable law.