Scheduling Coordinator

Senior Helpers; Monterey Park (CA); On-site; USD 27,552,000 - 34,440,000; Part time

Job summary

Senior Helpers Monterey Park is seeking a part-time Scheduler to manage caregiver scheduling, client coordination, and scheduling logistics. The role emphasizes excellent communication, organization, and a client-focused approach.

Ideal candidates will have a High School Diploma or GED, 1+ year in staffing/logistics, and bilingual ability in English and Mandarin or Cantonese to serve a diverse client base. Opportunities exist to grow into full-time roles based on business needs.

Qualifications

• High School Diploma or GED required.
• Associate’s degree preferred.
• Minimum of one year in staffing/scheduling/logistics position preferred.
• Bilingual in English and Mandarin or Cantonese preferred.
• Knowledge of general home care/healthcare staffing preferred.
• Excellent organization and communication skills.
• Quick-thinking and astute decision-making skills.
• Team player with strong client interaction skills and ability to multi-task.

Responsibilities

• Manages workload based on goals, initiative, and prioritization.
• Select, schedule, and coordinate caregivers based on assessment and care plan information.
• Maintain scheduling of caregivers and respond to conflicts or emergencies.
• Communicate caregiver changes and updates to client family.
• Track scheduling changes in company software.
• Accept on-call duty (about two weeks per month).
• Coordinate shift back-fill in case of tardiness or absences.
• Serve as point of contact with client family regarding schedules.
• Maintain rapport with clients and caregivers; promote positive relationships.
• Collaborate with supervisor on hiring needs and issues.

Skills

Customer service

Organization

Communication

Multitasking

Problem-solving

Team player

Bilingual English Mandarin Cantonese

Education

High School Diploma or GED

Associate’s degree preferred

Job description

Join a team that makes a difference in the lives of our clients and their families. If you are looking for a career that offers professional growth, a positive work environment with team morale and camaraderie, a team that supports each other to impact the growth and success of their company and allows our clients to age in the comfort of their homes while helping them keep and gain their independence, Senior Helpers of Monterey Park is the company for you.

Our Schedule Coordinator will be a vital team member in the daily operations of our company. Our Schedule Coordinator will ensure that our clients receive the care they need from our caregiving team. individuals who enjoys organizing schedules for best coverage, record-keeping, problem-solving, and customer service will love this job are encouraged to apply!

Why Work for Senior Helpers?

• Great Place to Work® Certified—91% of our employees say Senior Helpers is a great place to work. We understand that our employees are with us to keep our business running and moving forward.
• Autonomy—We encourage our team members’ independence and believe in our team to complete their job duties without micromanaging
• Task Variety—We provide an engaging workday that uses your various skill sets to avoid monotony
• Growth—We are growing rapidly so there are a lot of opportunities to get cross-trained and learn how to do some other admin work (recruiting, payroll, billing, and etc.)

This is a great opportunity to play a pivotal role in ensuring exceptional home-care services while working in a supportive, mission-driven environment. Your contributions will directly impact the quality of care our clients receive and the operational efficiency of our organization.

General Duties and Responsibilities but not limited to:

• Manages workload based on goals, initiative, and prioritization.
• Select, schedule, and coordinate caregivers based on assessment and care plan information for new and existing clients. Maintains appropriate gross profit margin for each case.
• Maintain all scheduling of caregivers and respond to situations where scheduling conflicts, emergencies and/or “call-outs” arise. The company schedule must be complete three days before all scheduled shifts.
• Communicate timely and positively any caregiver changes and updates to the schedules ahead of the scheduled time, with the client/family.
• Track and record in company software for all scheduling changes.
• Accept on-call duty averaging two weeks per month and as directed by supervisor.
• Communicate and provide input to the internal staff on hiring needs on a regular basis.
• May assist in keeping caregiver files up to date, including tracking expiration of any licensing, insurance, etc. in computer software. Collects new documents as directed, notifies supervisor when new documents cannot be obtained.
• Audits time-card on a regular basis to ensure hours match scheduled hours.
• Demonstrate an ability to identify and solve problems; uses initiative and good judgment to reach quality decisions.
• Coordinate shift back-fill activities in the event of caregiver tardiness or absences.
• Act as point of contact with client family regarding schedules.
• Maintain an excellent rapport with clients and caregivers and effectively promote positive interpersonal relationships.
• Works in conjunction with supervisor in resolving complaints, incidents, and injuries.

What We’re Looking For Our Scheduler to Have:

• High School Diploma or equivalent (GED) is required, Associate’s degree preferred
• Previous experience in customer service preferred
• Minimum of one year in a staffing/scheduling/logistics position preferred
• Bilingual in English and Mandarin or Cantonese preferred (lots of Chinese clients in our service area)
• Knowledge of general home care/healthcare staffing preferred
• Excellent organization and communication skills
• Quick-thinking and astute decision-making skills
• Team player, excellent verbal and communication skills, adaptable in different situations, possesses excellent client interaction skills, able to multi-task and work independently
• Must have experience using telephones with multiple lines, multi-task on several calls and maintain professionalism and patience within a fast-paced environment
• Excellent problem-solving and creative-solution abilities

Position will be part-time 25 hours/week to start and ramp up quickly into Full-Time role depending on business demand.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state and local news