Home Care Office Administrator

comforcarecareers; Miami (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

Flexible schedule

Training & development

Job summary

ComForCare Home Care - South Miami and Coral Gables is seeking a motivated Home Care Office Administrator to keep our Miami office running smoothly. You will manage day-to-day operations, coordinate scheduling for clients and caregivers, and ensure accurate records in line with Florida home care regulations.

The role requires at least 1 year of supervisory or administrative experience in home health care or licensed facilities, strong organizational skills, and proficiency in Microsoft Office.

Qualifications

• Experience in home health care or healthcare administration preferred.
• At least 1 year of supervisory or administrative experience in a licensed facility.
• Strong organizational and multitasking skills in a fast-paced office.
• Excellent verbal and written communication; English required; bilingual a plus.
• Proficiency in Microsoft Office Suite and scheduling software.

Responsibilities

• Manage day-to-day office operations, including phones, scheduling, and correspondence
• Coordinate caregiver and client scheduling to ensure seamless home care service delivery
• Maintain accurate client and employee records in compliance with home care regulations
• Assist with caregiver onboarding, HR documentation, and personnel file management
• Serve as a primary point of contact for clients, families, and caregivers
• Support billing, payroll processing, and basic bookkeeping tasks
• Assist with recruitment efforts, including posting jobs and screening applicants
• Ensure compliance with state home care licensing and documentation requirements

Skills

Office administration

Scheduling

Customer service

Communication

Multitasking

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Scheduling software

Job description

Benefits:

• Competitive salary
• Flexible schedule
• Training & development

About the Role:

ComForCare Home Care - South Miami and Coral Gables is looking for a motivated and organized Home Care Office Administrator to join our dedicated team in Miami, FL. This is a fantastic opportunity to play a key role in keeping our office running smoothly while making a real difference in the lives of our clients and caregivers. If you thrive in a fast-paced, people-centered environment, we want to hear from you!

Responsibilities:

• Manage day-to-day office operations, including phones, scheduling, and correspondence
• Coordinate caregiver and client scheduling to ensure seamless home care service delivery
• Maintain accurate client and employee records in compliance with home care regulations
• Assist with caregiver onboarding, HR documentation, and personnel file management
• Serve as a primary point of contact for clients, families, and caregivers
• Support billing, payroll processing, and basic bookkeeping tasks
• Assist with recruitment efforts, including posting jobs and screening applicants
• Ensure compliance with state home care licensing and documentation requirements

Requirements:

• Prior experience in home health care, healthcare administration, or a related field preferred
• At least 1 year of supervisory or administrative experience in home health care or in a facility licensed under Chapter 395 (hospital), Chapter 400 Part II (nursing home), or under Chapter 429, Part I (assisted living)
• Strong organizational and multitasking skills in a fast-paced office environment
• Excellent verbal and written communication skills in English; bilingual (English/Spanish) a plus
• Proficiency in Microsoft Office Suite and scheduling or home care software
• Compassionate, professional demeanor with a client-first attitude
• Ability to handle confidential information with discretion and integrity
• High school diploma or equivalent required; associate's or bachelor's degree preferred
• Level 2 Screening Notice: a Level 2 background check through the Florida Clearinghouse is required. Link provided: https://info.flclearinghouse.com/

About Us:

ComForCare Home Care - South Miami and Coral Gables is a trusted provider of in-home care services dedicated to helping clients live their best lives at home. Our clients love us for our compassionate, personalized approach to care, and our team members thrive in a supportive culture that values respect, growth, and making a meaningful impact every day. Join a company where your work truly matters!