HOA Transition Coordinator: Admin & Compliance Leader

CCMC; Prescott (AZ); On-site; USD 38,000 - 60,000; Full time

Benefits offered by this job

Comprehensive benefits package

Wellness program

401k matching

Paid time off

Paid parental leave

Training and education assistance

Employee Assistance Program

Calm Health

Other voluntary benefits

Job summary

Capital Consultants Management Corporation is seeking a Transition Administrator to coordinate and manage HOA transitions from developer control to homeowner governance or between management companies. You will organize critical records, communicate with stakeholders, and support Boards, developers, homeowners, vendors, and teams through transition timelines.

The role requires strong organizational and communication skills, proficiency in Microsoft 365, and experience with HOA or community

Qualifications

• Associate or bachelor’s degree in business administration, Property Management, Real Estate, Public Administration, or a related field preferred.
• Strong organizational and time-management skills.
• Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, and SharePoint).

Responsibilities

• Coordinate and oversee HOA transition activities, timelines, and deliverables.
• Collect, review, organize, and maintain association records, governing documents, contracts, financial records, warranties, permits, and other transition-related documentation.
• Serve as the primary liaison between developers, association boards, homeowners, management teams, vendors, and legal counsel during transition activities.
• Track transition milestones and ensure timely completion of required tasks.
• Monitor compliance with governing documents, management agreements, and applicable state and local requirements.
• Support due diligence reviews by gathering and validating required documentation.
• Identify potential transition risks, issues, or gaps and elevate concerns as needed.
• Provide administrative support related to inspections, reserve studies, audits, warranties, and vendor transitions.
• Assist in developing and improving transition processes, workflows, and best practices.
• Assign tasks to all internal parties involved in transition process
• Track and manage task deadlines as assigned to internal parties
• Produce routine summary reporting of transition status for Leadership Team review
• Produce standardized collateral material for use in transition processes i.e. welcome letters etc.
• Additional duties or job functions may be required as necessary.

Skills

Organizational skills

Time management

Prioritization

Communication

MS 365 proficiency

Record keeping

Data entry

Customer service

Education

Associate or Bachelor's degree in business administration or related field

Tools

Caliber AMS

Microsoft 365 apps

Job description

Capital Consultants Management Corporation is seeking a Transition Administrator to coordinate and manage HOA transitions from developer control to homeowner governance or between management companies. You will organize critical records, communicate with stakeholders, and support Boards, developers, homeowners, vendors, and teams through transition timelines.

The role requires strong organizational and communication skills, proficiency in Microsoft 365, and experience with HOA or community