HOA Transition Coordinator

Capital Consultants Management Corporation; Prescott (AZ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Wellness program

401k with company matching

Paid time off (vacation, holidays, etc

Parental leave

Training and education assistance

Employee Assistance Program

Job summary

Capital Consultants Management Corporation is hiring a Transition Administrator to coordinate HOA transitions from developer control to homeowner governance and between management companies. You will organize critical records, coordinate stakeholder communications, manage timelines, and support boards, developers, homeowners, vendors, and management teams throughout the transition.

The role requires strong organizational skills, proficiency with Microsoft 365, and experience with association

Qualifications

• Associate or bachelor’s degree in business administration, Property Management, Real Estate, Public Administration, or a related field preferred.
• Strong organizational and time-management skills.
• Ability to prioritize multiple tasks while managing frequent interruptions.
• Strong verbal and written communication skills.
• Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, and SharePoint).
• Experience with association management software Caliber preferred.
• Ability to prepare reports, track project milestones, and maintain accurate records.
• Strong data entry and document management skills.

Responsibilities

• Coordinate and oversee HOA transition activities, timelines, and deliverables.
• Collect, review, organize, and maintain association records, governing documents, contracts, financial records, warranties, permits, and other transition-related documentation.
• Serve as the primary liaison between developers, association boards, homeowners, management teams, vendors, and legal counsel during transition activities.
• Track transition milestones and ensure timely completion of required tasks.
• Monitor compliance with governing documents, management agreements, and applicable state and local requirements.
• Support due diligence reviews by gathering and validating required documentation.
• Identify potential transition risks, issues, or gaps and elevate concerns as needed.
• Provide administrative support related to inspections, reserve studies, audits, warranties, and vendor transitions.
• Assist in developing and improving transition processes, workflows, and best practices.
• Assign tasks to all internal parties involved in transition process
• Track and manage task deadlines as assigned to internal parties
• Produce routine summary reporting of transition status for Leadership Team review
• Produce standardized collateral material for use in transition processes i.e. welcome letters etc.
• Additional duties or job functions may be required as necessary.

Skills

Organizational skills

Time management

Communication skills

Microsoft 365

Caliber AMS

Education

Associate or Bachelor's degree in business/real estate

Tools

Microsoft Word

Excel

Outlook

SharePoint

Teams

Job description

Capital Consultants Management Corporation is hiring a Transition Administrator to coordinate HOA transitions from developer control to homeowner governance and between management companies. You will organize critical records, coordinate stakeholder communications, manage timelines, and support boards, developers, homeowners, vendors, and management teams throughout the transition.

The role requires strong organizational skills, proficiency with Microsoft 365, and experience with association