HOA Relationship Manager

amherstgroup; Charlotte (NC); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation with annual +

401(k) match

Flexible PTO with holidays and a float

Employer-paid medical, dental, vision,

Job summary

Main Street Renewal is seeking an HOA Relationship Manager to own day-to-day HOA relations within an assigned metro cluster. The role combines on-site visits with hearings representation, focusing on cure timelines and escalation management to keep HOA issues aligned with internal processes.

You will interact with field and leasing teams and deliver proactive relationship health. The position emphasizes relationship-building, data-driven insights, and disciplined account management with a focus

Qualifications

• Experience in territory account management or outside relationship management.
• Able to influence outcomes through relationships rather than authority.
• Proven ability to manage a large, dispersed portfolio.
• Confident representing the company at hearings and meetings.
• Strong organizational discipline to track many accounts.
• Familiarity with Salesforce or similar CRM tools.
• HOA, property management, or community association experience is a plus.

Responsibilities

• Site Visits & Drive-Bys: conduct regular site visits and drive-bys across MSR communities to catch violations early and verify cure compliance.
• Hearing Attendance & Representation: represent MSR at HOA hearings, prepare cure documentation, negotiate outcomes, and track results.
• Relationship Management: serve as the primary point of contact for key HOAs and build relationships to resolve issues quickly.
• Escalations & Internal Alignment: act as escalation point for HOA issues and route rules to Data Governance/Violations Program, keep teams informed.

Skills

Territory management

Relationship management

Salesforce CRM

Public speaking

Analytical skills

Tools

Salesforce

Job description

Open the door to your dream job and join #TeamMainStreet. With more than 40,000 homes in 30 markets, Main Street Renewal is one of the largest providers of single-family rental homes across the country. We understand that our employees are the invaluable drivers of our success. That's why we hire the most talented, passionate individuals who enjoy contributing to a growing, winning team. Here, you'll be a part of a fast-growing company dedicated to providing a best in class leasing and customer service experience to our residents.

The HOA Relationship Manager owns the day-to-day relationship with HOAs in an assigned metro cluster, combining hands‑on site visits and drive‑bys with direct hearing representation and structured relationship management. You are not responsible for every case's execution, but you are responsible for the health of the HOA relationship and for turning HOA rules, hearing outcomes, and escalations into clear internal action. You own escalation and oversight across the full HOA territory in your cluster, with daily hands‑on work concentrated on the accounts currently in violation or hearing status.

KEY RESPONSIBILITIES

Site Visits & Drive-Bys

• Conduct regular site visits and drive-bys across MSR's self-managed and HOA-governed communities in the assigned cluster to catch violations early and verify cure compliance.
• Maintain a working knowledge of each community's covenants, architectural standards, and current violation patterns.

Hearing Attendance & Representation

• Represent MSR at HOA hearings across the assigned cluster, replacing the current ad hoc field-team coverage model.
• Prepare cure documentation and evidence ahead of hearings; negotiate outcomes and payment/cure timelines where appropriate.
• Track hearing outcomes and feed patterns (recurring disputes, documentation gaps) back into internal workflows.

Relationship Management

• Serve as the primary, named point of contact for key HOAs in the cluster - the consistent face they deal with, not a rotating one.
• Build the working relationships needed to resolve issues quickly and, where appropriate, informally head off escalations before they reach a hearing.
• Lead or support regular check-ins with priority HOAs, using violation and hearing data to talk about trends and improvements.

Escalations & Internal Alignment

• Act as the escalation point for HOA issues that go beyond day-to-day case handling (recurring disputes, policy changes, behavior concerns).
• Route new or changed HOA rules to the Data Governance/Violations Program team in a structured way so SOPs and Salesforce rules stay current.
• Keep local field and leasing teams informed of practical HOA expectations for their assigned communities.

QUALIFICATIONS

• Experience in territory account management, indirect/channel partner management, or outside relationship management (e.g., retail, wireless carrier, or franchise account management) - comfortable driving outcomes through influence and relationship rather than direct authority.
• Personable and approachable, with a natural ability to build trust and rapport quickly across a wide range of personalities and stakeholders.
• Track record of managing a large, dispersed portfolio of accounts or locations, prioritizing attention based on performance data rather than treating every account the same.
• Confident representing the company in person at hearings, meetings, or business reviews; calm, credible, and solution-focused under pushback.
• Strong organizational discipline to track many accounts, cases, and dates simultaneously without dropping follow-ups.
• Working comfort with Salesforce or similar CRM/account-management tools.
• HOA, property management, or community association experience is a plus, not required - the right relationship manager can be taught the HOA-specific content.

SUCCESS METRICS

• At 90 and 180 days: open‑violation count and close rate in the assigned cluster measurably outperform the portfolio‑wide trend.
• Hearing outcomes and cure timelines improve; fewer repeat/recurring disputes with the same HOA.
• Field/leasing teams are fully released from covering hearings in the assigned cluster within the first quarter.
• HOA partners in the cluster identify this role as their primary, trusted point of contact.

Our full‑time employee benefits include:

• A competitive compensation package, annual bonus, 401k match
• Flexible PTO including 7 paid holidays, 1 floating holiday, and 1 volunteer day
• Employer-paid benefits (medical, dental, vision, health savings account)
• Professional career development and reimbursement
• Up to 16 weeks paid maternity leave; up to 4 weeks of paid parental leave
• Backup childcare offered through Bright Horizons

Main Street Renewal is proud to be an Equal Opportunity Employer and committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity, age, physical or mental dis